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File #: 3041-2015    Version: 1
Type: Ordinance Status: Passed
File created: 11/24/2015 In control: Public Safety Committee
On agenda: 12/14/2015 Final action: 12/16/2015
Title: To authorize the Finance and Management Director to modify a contract with Summit Fire Apparatus for the purchase of an air support vehicle for the Fire Division; and to declare an emergency.
Attachments: 1. 3041-2015Attachment

Explanation

BACKGROUND:  This ordinance authorizes the modification of the contract approved through ordinance 2628-2014 for the purchase of one (1) Air Support Vehicle for use by the Fire Division for the purpose of bringing air to fire scenes for firefighters to refill their Self Contained Breathing Apparatus (SCBA).  The Division of Fire utilizes this vehicle on all multiple alarm fires, all water incidents for SCUBA, and all Hazardous Materials incidents or anywhere breathing air will be needed in greater amounts. The vehicle also carries radio batteries and may also provide light and power. Daily duties include maintenance and service to breathing air cascade systems at all fire stations and division facilities.

 

Ordinance 2628-2014 was passed December 8, 2014 to authorize the purchase of an Air Support Vehicle. This authorization was based upon Summit Fire Apparatus’ response to Solicitations SA005602. Council approved a waiver of competitive bidding as Summit’s response included exceptions to the bid specifications. Based upon the authorization granted by Ordinance 2628-2014, the Finance and Management Director signed a contract with Summit Fire Apparatus on December 12, 2014.

 

Bid Information:  Competitive bidding requirements of the City of Columbus Code Chapter 329 were waived for this purchase.  Bids were solicited by the Purchasing Office, via Solicitation SA005602, and were opened on October 16, 2014.  One (1) bid was received on this solicitation from Summit Fire Apparatus and the Division of Fire recommended acceptance of this bid.  However, exceptions to the bid specifications within the vendor's bid proposal made the bid non-responsive, thus necessitating a bid waiver in the authorizing ordinance. City Council approved said purchase through ordinance 2628-2014. Major modifications impacting the terms of the contract were made through negotiations after the contract was signed, necessitating Council action for approval of this modified contract.

 

Contract Compliance:  Summit Fire Apparatus (#61-0891312) - Active C.C. (10/16/16)

 

Emergency Designation:  The Division of Fire requests emergency legislation so that the payment for this air support vehicle can happen immediately. The delivery of the vehicle was attempted but had to be rejected due to the substantial divergences from the signed contract.

 

FISCAL IMPACT:  Ordinance 2628-2014 authorized the expenditure of $456,849 from the Fire Division’s Safety Voted Bond Fund. Because of the removal of seventy (70) spare cylinders, the modified contract will be reduced to $437,521.00.  No additional money is appropriated in this ordinance.

 

Title

To authorize the Finance and Management Director to modify a contract with Summit Fire Apparatus for the purchase of an air support vehicle for the Fire Division; and to declare an emergency. 

 

Body

WHEREAS, City Council approved the purchase of one (1) Air Support Vehicle for use by the Fire Division in Ordinance 2628-2014; and

 

WHEREAS, negotiations have substantially changed the terms of the contract approved the City Council, and

 

WHEREAS, a modification of the contract is necessary to accept the Air Support Vehicle as delivered; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize and direct the Director of Finance and Management to enter into a contract modification with Summit Fire Apparatus for the purchase of one (1) Air Support Vehicle for use in emergency services for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to modify the contract with Summit Fire Apparatus for the purchase of the Air Support Vehicle, as per the terms listed in the attachment.

 

SECTION 2.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.