Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Michigan Playgrounds dba Playworld Midstates, LLC for the installation of two new playgrounds at Beatty Park and Scioto Southland Park (Indian Mound).
Background: The Playground Improvements 2019 project is focused on providing safe and accessible play opportunities for children throughout the City. This project will be for the full replacement of two playgrounds at Beatty and Scioto Southland (Indian Mound) Park. These worn playgrounds will be replaced with new playgrounds that meet or exceed all current safety and accessibility standards.
The Beatty and Scioto Southland Playground Improvements are part of the Columbus Blue Jackets Foundation Grant awarded to the Columbus Recreation and Parks Department to help fund the replacement of two playgrounds per year between 2017 and 2020. At both parks, the new playgrounds will replace outdated existing playground equipment. At Beatty Park, the playground will be installed with the assistance of volunteers from the Columbus Blue Jackets and the local Community.
The costs for this project will be $321,573.25, with a contingency of $15,000.00, for a total of $336,573.25.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 26, 2019 and received by the Recreation and Parks Department on May 14, 2019. Bids were received from the following companies:
Company Status Amount
Playworld Midstates (MAJ) $321,573.25
After reviewing the proposals that were submitted, it was determine that Playworld Midstates was the lowest and most responsive bidder.
Playworld Midstates And all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Michigan Playgrounds dba Playworld Midstates, LLC
5828 Zarley Street, Suite B
New Albany, OH 43054
Vicki Cotsamire, 614-855-3790
CCN: 11-3732875
Contract Compliance Expiration Date: 06/06/2019
Emergency Justification: An emergency is being requested in order to meet the commitments made with the Columbus Blue Jackets Foundation Grant which include installing the Beatty Playground in late Summer of 2019.
Benefits to the Public: This project will benefit the community by providing safe, accessible, and fun places for children to play. It will replace old, outdated playground equipment with new safe and accessible playgrounds.
Community Input/Issues: The concepts for both playgrounds will be shared at the respective Community Centers. At Beatty Park, the community will be involved in the planning of the playground installation and will also provide volunteers to install the playground equipment.
Area(s) Affected:
Beatty Park: 3,814
Scioto Southland Park: 1,817
Master Plan Relation:
This project will support the mission of the Recreation and Parks Master Plan by:
1.1.3 Remove access and circulation barriers to city parks
Make facilities within a park accessible to pedestrians
1.2.3 Update 5 neighborhood parks per year
Focus on park improvements that address community Health and Wellness
Fiscal Impact: $336,573.25 is budgeted and available in the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Michigan Playgrounds dba Playworld Midstates, LLC for the installation of two new playgrounds at Beatty Park and Scioto Southland Park; to authorize the transfer of $206,988.74 between projects within the Recreation and Parks Voted Bond Fund 7702; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $336,573.25 from the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702; and to declare an emergency. ($336,573.25)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Michigan Playgrounds dba Playworld Midstates, LLC for the installation of two new playgrounds at Beatty Park and Scioto Southland Park; and
WHEREAS, it is necessary to authorize the transfer to authorize the transfer of $206,988.74 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $336,573.25 from the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary in order to meet the commitments made with the Columbus Blue Jackets Foundation Grant which include installing the Beatty Playground in late Summer of 2019, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized Parks to enter into contract with Michigan Playgrounds dba Playworld Midstates, LLC for the installation of two new playgrounds at Beatty Park and Scioto Southland Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $206,988.74 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachments to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510112-100106; Planning Area 6 Land Acquisition (Voted Carryover) / $12,984 / ($12,984) / $0
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $3,566,281 / ($213,705) / $3,352,576
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $861,371 / ($695,655) / $165,716
Fund 7702; P510038-100000; Linden Community Recreation Center (Voted Carryover) / $5,000,000 / ($5,000,000) / $0
Fund 7702; P510430-100000; Golf - Champions Clubhouse (Voted Carryover) / $1,655,000 / ($1,655,000) / $0
Fund 7702; P510017-100339; Saunders Park (Voted Carryover) / $0 / $19,700 / $19,700
Fund 7702 / P510319-100000; Safe Playgrounds (SIT Supported); $29,585 / $206,989 / $236,574
Fund 7702; P510306-100003; Olentangy Trail - Arena District Connector Bridge (Voted Carryover) / $0 / $695,655 / $695,655
Fund 7712; P510038-100000; Linden Community Recreation Center (Voted Carryover) / $0 / $5,000,000 / $5,000,000
Fund 7712; P510430-100000; Golf - Champions Clubhouse (Voted Carryover) / $0 / $1,655,000 / $1,655,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $336,573.25 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.