Explanation
Background:
This legislation will authorize the appropriation and transfer of $180,400.00 from the Special Income Tax Fund No. 430 to the Voted 2008 Parks and Recreation Bond Fund No. 702.
Proposals were received by the Recreation and Parks Department on June 2, 2011 for the McDonald Athletic Complex Improvements as follows:
Status
Schorr Architects MAJ
Abbot Studios MAJ
Hardlines MAJ
JL Bender MAJ
M+A Architects MAJ
MSA Sport MAJ
Phillip Markwood Arch MAJ
Renouveau Design MAJ
Rogers Krajnak MAJ
Schooley Caldwell MAJ
SHP Leading Design MAJ
Star Consultants MBE
Vivid Design MAJ
XYZ Professional Services MBE/FBE
Consultant will provide architectural and engineering services to prepare plans and specifications for bidding the renovations to McDonald Athletic Complex, 4900 Olentangy River Road, Columbus, Ohio (43214). Work is to include possible facility replacement or general building improvements and renovations such as replacing exterior/interior doors, HVAC renovations, lighting and electrical improvements, ceilings and flooring repairs/replacement, painting, plumbing improvements, HVAC room addition and other renovation items. Services shall include the necessary field surveys, program development in conjunction with department staff, reports, proposals, cost estimates, bid documents, and construction administration services.
Principal Parties:
Schorr Architects, Inc.
Tony Schorr (contact)
230 Bradenton Ave.
Dublin, OH 43017
Phone: (614) 798-2096
Contract Compliance #030499713
Contract Compliant through 2/9/13
15+ Columbus Employees
Subcontractors Listed in Proposal:
Kabil Associates, Inc. (MBE)
Roger D. Fields & Associates (MAJ)
Lawhon & Associates (MBE)
Fiscal Impact:
The transfer of $180,400.00 from the Special Income Tax Fund to the Voted 2008 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to get design work underway so that construction can be scheduled to have the least impact on the community.
Title
To authorize the appropriation and transfer of $180,400.00 from the Special Income Tax Fund to the Voted 2008 Parks and Recreation Bond Fund; to authorize and direct the Director of Recreation and Parks to enter into contract with Schorr Architects, Inc. for professional services related to the McDonald Athletic Complex Improvements Design; to authorize the expenditure of $164,000.00 and a contingency of $16,400.00 for a total of $180,400.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($180,400.00)
Body
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, Bids were received by the Recreation and Parks Department on June 2, 2011for the McDonald Athletic Complex Improvements and will be awarded to Schorr Architects, Inc; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Schorr Architects, Inc to get design work underway so that construction can be scheduled to have the least impact on the community; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $180,400 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 2008 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Schorr Architects, Inc for the McDonald Athletic Complex Improvements Design.
SECTION 4. That the amount of $180,400.00 is hereby appropriated from Special Income tax fund to the Voted 2008 Parks and Recreation Bond Fund, as follows:
Project Project Object OCA
Fund Type Div. Fund No. Title Level 3 Code Amount
Capital Proj. 51-01 702 510035-100005 Athletic Complex Ren. 6620 723505 $180,400.00
SECTION 5. That the expenditure of $180,400.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 2008 Parks and Recreation Bond as follows, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Voted Bond 702 510035-100005 Athletic Complex 6620 723505 $180,400.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 4, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986 as amended.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves or vetoes the same.