Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc. for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project, for the Division of Power and Water Contract No. 1009.
The work performed under this modification (#1) includes: detailed design and contract document preparation for treatment for reduction of total organic carbon (TOC) as a means to comply with disinfection byproduct regulations; modifications to the existing turbidity sedimentation, softening and recarbonation systems; upgrades to the existing sludge handling facilities; treatment for compliance with drinking water nitrate regulations; electrical systems upgrade and all ancillary equipment to allow the plant to reach and meet all water quality goals and regulations and meeting all future demand projections (as outlined in the Comprehensive Water Master Plan 2011). This is a planned modification as described in Ordinance No. 0938-2010, passed July 19, 2010.
1.1 Amount of additional funds to be expended: $13,300,000.00
Original Contract Amount: $10,432,936.00
Modification 1 (current) $13,300,000.00
Total (Orig. + Mod. 1) $23,732,936.00
1.2. Reasons additional goods/services could not be foreseen:
This was an anticipated contract modification and explained in the original contract legislation Ordinance No. 0938-2010 as detailed design services for the project.
1.3. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the work to date on the current design path. Bidding the work to another consultant will further delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and put the City at high risk of not meeting anticipated future water quality regulation deadlines.
1.4. How cost of modification was determined:
The consultant prepared an estimate based on the scope of work for the remainder of detailed design services. The City Project Manager and associated staff reviewed and approved these cost summaries.
2. CONTRACT COMPLIANCE INFO: 32-0100027, expires 2/25/13, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CH2M Hill Engineers, Inc.
3. FUTURE CONTRACT MODIFICATION: This contract with be modified a second time for engineering services during construction.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to prevent delay to the project as funds for the current contract will be expended by mid-January 2012.
5. FISCAL IMPACT: Funds for this expenditure are located within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc. for the DRWP Treatment Capacity Increase - Detailed Design Project; for the Division of Power and Water; to authorize anexpenditure up to $13,300,000.00 from the Water Works Enlargement Voted Bonds Fund, and to declare an emergency. ($13,300,000.00)
Body
WHEREAS, Contract No. EL010879 was authorized by Ordinance No. 0938-2010, passed July 19, 2010, was executed on August 20, 2010, and approved by the City Attorney on September 3, 2010; and
WHEREAS, a modification to the contract is necessary in order to provide detailed design and contract document preparation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services contract with CH2M Hill Engineers, Inc., for the DRWP Treatment Capacity Increase - Detailed Design Project, in an emergency manner in order to in order to prevent delay to the project, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc. for the DRWP Treatment Capacity Increase - Detailed Design Project, in the amount of $13,300,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the expenditure up to $13,300,000.00 is hereby authorized for the DRWP Treatment Capacity Increase - Detailed Design Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690428-100001 (carryover), Object Level Three 6677, OCA Code 664281.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.