Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to waive competitive bidding requirements of Columbus City Code Section 329 and to enter into an HVAC service contract with Trane U.S. Inc. in the amount of $15,415.00. The Trane HVAC system located at 1800 E. 17th Ave. Columbus, OH 43219 contains proprietary software that allows remote access to the system. This system must be maintained in order for it to remain in proper working order. The Division of Design and Construction has deemed it impractical to bid out this service when considering the propriety software involved.
2. WAIVER OF COMPETATIVE BIDDING
Trane U.S. Inc. was awarded through a competitive bidding process the contract to install new HVAC equipment at 1800 E. 17th Ave. Columbus, OH 43219. That equipment contains proprietary software that allows remote access to the system. That system must be maintained in order for it to remain in proper working order. The Department of Public Service, Division of Design and Construction is seeking a bid waiver to award a service contract to Trane U.S. Inc.
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Trane U.S. Inc. is 25-0900465 and expires 02/22/2015.
4. FISCAL IMPACT
Funds in the amount of $15,415.00 are available for this project in the Construction Inspection - Public Fund (Fund 518) within the Department of Public Service, Division of Design and Construction.
5. EMERGENCY DESIGNATION
Emergency action is requested so that no lapse in service will occur.
Title
To authorize the Director of Public Service to enter into a service contract with Trane U.S. Inc.; to waive competitive bidding requirements of City Code Chapter 329; to authorize the expenditure of up to $15,415.00 from the Construction Inspection-Public Fund; and to declare an emergency. ($15,415.00)
Body
WHEREAS, the Director of Public Service has identified a need for an HVAC service contract for the equipment located at 1800 E. 17th Ave. Columbus, OH 43219.; and
WHEREAS, that equipment contains propriety software necessary for remote access to the HVAC system; and
WHEREAS, Trane U.S. Inc. is the owner of the proprietary software; and
WHEREAS, the Department of Public Service is seeking approval under Columbus City Code Section 329.27 to waive competitive bidding; and
WHEREAS, the funds in the amount of $15,415.00 are available for this project in the Street Construction Maintenance & Repair Fund within the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to enter into contract to avoid a lapse in service thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Trane U.S. Inc. in an amount of up to $15,415.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $15,415.00 or so much thereof as may be needed, is hereby authorized to be expended from the Construction Inspection -Public Fund (Fund 518) as follows:
Fund / Division / OCA / O.L. 01-03 Codes / Amount
518 / 5912 / 591450 / 03-3336 / $15,415.00
SECTION 3: That City Council has determined that it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.