Explanation
BACKGROUND: The Board of Health has been awarded a grant from the Ohio Department of Health to fund the Women, Infants and Children (WIC) Program for the period October 1, 2011 through September 30, 2012. The grant funds awarded provide for a janitorial service contract for an amount, not to exceed $30,180.00. Solicitation SA003015 was bid on the City's vendor services website. An evaluation of all bids received was performed and it was determined that Key Cleaning Connection, LLC was the lowest responsive and responsible bidder. This is the fourth year of a contract with the option to renew for up to four years. The contract compliance number for Key Cleaning Connection, LLC is 31-1681060. Key Cleaning Connection, LLC is contract compliant through January 12, 2013.
This contract was awarded in compliance with Section 329.11 of the Columbus City Code.
Emergency action is requested in order to avoid any delays in providing program services.
FISCAL IMPACT: The Women, Infants and Children Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match.
Title
To authorize and direct the Board of Health to enter into a contract with Key Cleaning Connection, LLC for janitorial services at five WIC offices; to authorize the expenditure of $30,180.00 from the Health Department Grants Fund; and to declare an emergency. ($30,180.00)
Body
WHEREAS, Columbus Public Health WIC Program is in need of janitorial services at five WIC offices; and,
WHEREAS, solicitation SA003015 was bid on the City's vendor services website; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Key Cleaning Connection, LLC was the lowest responsive and responsible bidder; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely procurement of needed services will allow the services to proceed without delay; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to enter into this contract for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Key Cleaning Connection, LLC for janitorial services at five WIC clinics for the period of October 1, 2011 through September 30, 2012, in an amount not to exceed $30,180.00.
SECTION 2. That for the contract stated above, the sum of $30,180.00 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 251, Grant No. 501150, Division No. 50-01, OCA Code 501150, Object Level One 03, Object Level Three 3396.
SECTION 3. That this contract is in compliance with Section 329.11 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.