Explanation
BACKGROUND: This ordinance authorizes the option to purchase Street Name Sign Brackets for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through September 30, 2013 with the option to extend two additional one-year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003926. The Purchasing Office opened formal bids on May 5, 2011. These items will be used to frame and support street name signs and assorted equipment along roadways throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003926). Seventy- seven bids were solicited (MAJ: 72 , M1A: 2, F1: 3); One (MAJ: 1) bid was received.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
J. O. Herbert Company, Inc., CC#540938754, exp. 2/9/2013
Total Estimated Annual Expenditure: $110,000.00
This ordinance is being submitted as an emergency because without emergency action these items for the installation of street name signs and other equipment along City of Columbus roadways will be delayed and the efficient delivery of valuable public services meant to increase safety on the streets will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Street Names Sign Brackets with J. O. Herbert, Company, Inc.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 5, 2011 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Public Service to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Street Name Sign Brackets are supplied without interruption to support the installation of street signs and other equipment along roadways throughout the city, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service/ Division of Planning and Operations in that it is immediately necessary to enter into a contract for the option to purchase Street Name Sign Brackets in order not to delay the installation of material meant to improve street safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Street Name Sign Brackets to frame and support street name signs and associated equipment for the term ending September 30, 2013 with the option to extend for two additional one year periods in accordance with Solicitation No. SA003926 as follows:
J. O. Herbert Company, Inc. All Items: 1-17, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.