Explanation
BACKGROUND: This ordinance authorizes the option to purchase Goulds Well Pump Parts & Service for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through August 31, 2018 with the option to extend one additional one year period, subject to mutual agreement of both parties. These pump parts and services are used by the Department of Public Utilities for the repair of existing submersible pumps. The Purchasing Office opened formal bids on October 20, 2016.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ003168). Nineteen (19) bids were solicited. Two bids were received (MAJ:2).
Xylem Water Solutions was the low bidder for items 207, 208, 209 and 214, all repair services. In order to maintain continuity of service, it is recommended that all 17 items for repair services be awarded to the same bidder, Moody’s of Dayton.
The Purchasing Office is recommending award of two contracts to the lowest, responsive and best bidders:
Moody’s of Dayton Inc. dba G.M. Baker & Sons Company, CC#41203-11316, exp. 10/20/18.
Xylem Water Solutions USA, Inc , CC#008147, exp. 4/21/18
Total Estimated Annual Expenditure: $25,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action the maintenance of the Goulds Well Pumps will be delayed and the efforts of the Department of Public Utilities will be affected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into three contracts for the option to purchase Goulds Well Pump Parts and Services from Moody’s of Dayton, Inc., dba G. M. Baker & Son Company, and Xylem Water Solutions, USA, Inc.; to authorize the expenditure of two dollar to establish contract from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Department of Public Utilities has a need for Goulds Well Pump Parts and Services for the maintenance and repair of Goulds Pumps in the City of Columbus, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 20, 2016 and selected the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contracts for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Goulds Well Pump Parts and Services are available and supplied as needed for the maintenance and repair of Goulds Pumps so that the efforts of the Department of Public Utilities will not be interrupted this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/ Division of Water in that it is immediately necessary to enter into contracts for the option to purchase Goulds Well Pump Parts and Services thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Goulds Well Pump Parts and Services for the maintenance and repair of Goulds Pumps owned by the City of Columbus for the term ending August 31, 2018 with the option to extend for one additional one year period in accordance with RFQ003168 as follows:
Moodys of Dayton, Inc. dba G. M. Baker & Son Company, Items: Items 101-a, 101-b, 101-3a, 101-3b, 101-5a, 101-5b, 101-7, 101-9, 101-10, 101-11, 101-12, 101-13a, 101-13b, 101-13c, 101-13d, 101-14, 101-22, 101-23, 101-24, 101-27, 101-28, 101-29, 103-12, 103-21, 103-22, 103-23, 103-24, 103-25, 103-27, 103-29, 103-35, 103-37, 103-38, 103-39, 103-40, 104-1, 104-3, 104-4, 104-5, 104-9, 104-10, 104-11, 104-12, 104-13a, 104-13b, 104-13c, 104-14, 104-16, 104-17, 104-21, 104-22, 104-23, 104-24, 104-27, 104-28, 104-29, 115-1, 115-3, 115-4, 115-5, 115-6, 115-7, 115-9, 115-10, 115-11, 115-12, 115-13a, 115-3b, 115-13c, 115-14, 115-16, 115-17, 115-18, 115-21, 115-22, 115-23, 115-24, 115-27, 115-28, 115-29, 200, 201, 202, 203, 204, 205, 206, 210, 211, 212, 213, 215, 216 and 217. Amount $1.00.
Xylem Water Solutions USA, Inc., Items: Items 101-2, 101-4, 101-6, 101-8, 101-15, 101-16, 101-17, 101-18, 101-19, 101-20, 101-25, 101-26, 103-1, 103-2, 103-3, 103-4, 103-5, 103-6, 103-7, 103-8, 103-9, 103-10, 103-11, 103-13, 103-14, 103-15, 103-16, 103-17, 103-18, 103-19, 103-20, 103-26, 103-28, 103-30, 103-31, 103-32, 103-33, 103-34, 103-36, 104-2, 104-6, 104-7, 104-8, 104-15, 104-18, 104-19, 104-20, 104-25, 104-26, 115-2, 115-8, 115-15, 115-19, 115-20, 115-25 and 115-26 . Amount $1.00.
SECTION 2. That the expenditure of $2.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.