Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems. Passage of this ordinance will allow renewal of the maintenance and support for the term period of July 1, 2010 to June 30, 2011 in the amount of $15,000.00 to be paid to Ipswitch, Inc. to provide this service.
This ordinance also requests approval to continue services provided by Ipswitch, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ipswitch, Inc. is the sole distributor of Unigate software, and does not utilize distributors or resellers to provide maintenance and support for its software products.
FISCAL IMPACT:
During the past two years (2008 and 2009), the Department of Technology expended $15,000.00 (ED036652) and $15,000.00 (ED039304) respectively with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems. Sufficient funds for this year's agreement, in the amount of $15,000.00, with a coverage period of July 1, 2010 to June 30, 2011, were budgeted and are available within the Department of Technology Information Services Fund.
EMERGENCY DESIGNATION: Emergency designation is requested to expedite the execution of the contract and provide payment to the vendor to avoid interruption in the support services.
CONTRACT COMPLIANCE:
Vendor Name: Ipswitch, Inc. CC#/FID#: 04 - 3129831 Expiration Date: 09/24/2012
Title
To authorize the Director of the Department of Technology (DoT) to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $15,000.00 from the Department of Technology Information Services Fund; and to declare an emergency . ($15,000.00)
Body
WHEREAS, this ordinance authorizes the Department of Technology to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems; and
WHEREAS, this ordinance will allow annual renewal of the Unigate software maintenance support for the period July 1, 2010 to June 30, 2011 in the amount of $15,000.00; and
WHEREAS, this agreement is being established in accordance with sole source provisions of Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the daily operation of the city in that it is necessary for the Director of the Department of Technology to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers and to support the daily operation activities, thereby preserving the public health, peace, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program with an associated coverage term period from July 1, 2010 to June 30, 2011, in the amount of $15,000.00.
SECTION 2: That the expenditure of $15,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $15,000.00|
SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.