Explanation
Background
This ordinance authorizes an appropriation and for the Interim Director of the Department of Neighborhoods to enter into grant agreements with community organizations in support of 2024 National Night Out programming. Community organizations and civic associations were eligible to apply for funding to defray the cost of events or the acquisition and distribution of goods and materials in alignment with the values of National Night Out. Food and/or beverage purchases will be subject to what is allowable in the respective grant agreements. Food and beverage costs will not exceed $15 per person and any purchase of alcohol is strictly prohibited. These grants will necessitate advance payment.
This support is in accordance with the relevant provisions of City Code Chapter 329 that relate to grant agreements.
Fiscal Impact: Funding is available within the General Fund 1000 and Neighborhood Initiatives subfund, fund 1000, subfund 100018.
Emergency justification: Emergency action is requested in order to have agreements in place prior to the event on August 6, 2024
Title
To authorize an appropriation in Neighborhoods Initiatives subfund; to authorize the Interim Director of Department of Neighborhoods to expend funds by entering into grant agreements in support of 2024 National Night Out programming; to authorize the expenditure of funds for reasonable food and non-alcoholic beverage costs; and to declare an emergency. ($21,700.00)
Body
WHEREAS, National Night Out is an annual event intended to highlight safety programs within communities, raise the awareness of neighborhood community policing and enhance the relationship between neighbors; and
WHEREAS, more than 28 community events are planned throughout the City including live music, porch light vigils and cookouts; and
WHEREAS, it is necessary amend the ordinance to include food and non-alcoholic beverage as an allowable expense; and
WHEREAS, City Council, Division of Police and the Department of Neighborhoods plan to assist community organizations and civic associations in the planning of community events; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to authorize the Interim Director of the Department of Neighborhoods to enter into contractual service agreements to avoid causing interruptions in the delivery of program services, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Interim Director of the Department of Neighborhoods is hereby authorized to enter into grant agreements, on an payment advancement schedule, with the following organizations in the following amounts:
SECTION 2. That the Auditor is hereby authorized and directed to appropriate $6,700.00 within the Neighborhood Initiatives, fund 1000, subfund 100018, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $6,700.00 or so much thereof as may be needed is authorized in Dept-Div 48-01, Neighborhood Initiatives fund 1000, subfund 100018, in Object Class 05 - Grants Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $15,000.00 or so much thereof as may be needed is authorized in Fund 1000, Subfund 100010 Dept-Div 48-01, in Object Class 05 - Grants per the accounting codes in the attachment to this ordinance
SECTION 5. That the use of said expenditures may be put toward reasonable food and non-alcoholic beverage expenses, not to exceed $15.00 per person, and that City Council hereby finds such food and non-alcoholic beverage expenses to be for a proper public purpose. No part of the expenditures may be used toward alcohol expenses.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.