City of Columbus - File #: 0542-2004

• File #: 0542-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/11/2004
• In control: Safety Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize and direct the Finance Director to modify an existing contact with intellinetics, Inc. for the Division of Police for the purchase of the 5th year of the maintenance and support agreement and to authorize the expenditure $104,000.00 from the General Fund; and to declare an emergency. ($104,000.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/18/2004	1	Auditor Reviewer	Reviewed and Approved
3/18/2004	1	CITY AUDITOR	Reviewed and Approved
3/18/2004	1	Safety Drafter	Sent for Approval
3/18/2004	1	CITY ATTORNEY	Reviewed and Approved
3/18/2004	1	Safety Drafter	Sent to Clerk's Office for Council
3/17/2004	1	Finance Reviewer	Reviewed and Approved
3/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/17/2004	1	Safety Drafter	Sent for Approval
3/16/2004	1	Safety Drafter	Sent for Approval
3/16/2004	1	EBOCO Reviewer	Reviewed and Approved
3/16/2004	1	ODI DIRECTOR	Reviewed and Approved
3/16/2004	1	Safety Drafter	Sent for Approval
3/15/2004	1	Safety Reviewer	Reviewed and Approved
3/15/2004	1	SAFETY DIRECTOR	Reviewed and Approved
3/12/2004	1	Safety Reviewer	Reviewed and Approved
3/11/2004	1	Safety Drafter	Sent for Approval
3/11/2004	1	Safety Reviewer	Reviewed and Approved
3/11/2004	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:

Need: The City of Columbus Division of Police has established a contract with intellinetics, Inc. (PC19032 & PC19032A) to provide for a document imaging and criminal mug shot system. The original contract included options to purchase system maintenance for 1-year terms. The Division of Police would like to modify this contact to purchase the 5^th 1-year maintenance term.

Bid Information: N/A

Contact Compliance No: 311491111

Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the funds to become available for the purchase of the maintenance and support agreement for the continued operation of the Division of Police. Need is critical due to the fact that the current maintenance agreement expired February 12^th 2004.

Fiscal Impact:

Funds are budgeted in the Division of the Police General Funds under the maintenance code. $137,831.00 was spent in 2003 for this systems maintenance and support.

Title

To authorize and direct the Finance Director to modify an existing contact with intellinetics, Inc. for the Division of Police for the purchase of the 5^th year of the maintenance and support agreement and to authorize the expenditure $104,000.00 from the General Fund; and to declare an emergency. ($104,000.00)

Body

WHEREAS, a maintenance and support agreement in needed to maintain the overall efficiency of the Division of the Police's document imaging and mug shot system; and

WHEREAS, a contract was awarded to intellinetics, Inc., for a customized document imaging and mug shot system; and

WHEREAS, contract #PC19032 and PC#19032A needs to be modified in order to purchase the 5^th year maintenance and support plan identified in the original contract; and

WHEREAS, funds from the Division of Police's General Fund comprise this purchase and those funds have been budgeted and appropriated; and

WHEREAS, emergency legislation is needed because the current maintenance agreement expired February 12, 2004; and

WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify contract PC19032 and PC19032A for the purchase of the 5^th year of maintenance and support in order to maintain the system for the preservation of public health, peace, property, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance Director be and is hereby authorized to modify the existing contract with intellinetics, Inc. in order to purchase the 5^th year maintenance term in the total amount of $104,000.00 for the Division of Police, Department of Safety.

Section 2. That the expenditure of $104,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV      FUND      OBJ#1      OBJ#3      OCA      AMOUNT

30-03            010               03            3372      301564      $104,000.00

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.