Explanation
BACKGROUND: The intent of the Security Enhancements project is to prepare a Master Plan document which will prioritize work to be performed in multiple phases, following the recommendations identified in the Division of Water System Vulnerability Assessment report, prepared in March 2003. Preliminary and detailed design work will be completed in phases based on the prioritization identified in the Master Plan. This contract provides professional engineering services for the design and preparation of construction contract documents for Tier I (most critical) facilities, and preliminary design services for Tier II (remaining critical facilities). The selected professional service firm will provide all office and field services necessary to prepare technical reports and design documents for construction. This legislation authorizes the expenditure for design services. The expenditure for construction administration services, and detailed design services for Tier II facilities, will be authorized by a future modification when the scope of services can be better defined.
A total of eight (8) statements were received August 27, 2004 in response to the advertised Request for Statements of Qualifications (RFQ). None of the responses were from MBE/FBE firms, five of the firms had MBE/FBE firms as part of their project team. A five (5) member evaluation committee, in accordance with Section 329.13, evaluated the proposals and ranked the offerors based upon the evaluation criteria specified in the RFQ: qualifications of staff, specialized experience, professional qualifications, past performance, meeting schedules and budgets, and location of staff. Three (3) firms were selected to submit complete technical proposals, and to make presentations. SAIC Engineering of Ohio, Inc. was selected based upon the quality and feasibility of their proposal. SAIC Engineering of Ohio, Inc. has an FBE sub-consultant as part of their design team.
FISCAL IMPACT: This project is included in the 2005 CIB and is being funded from current monies.
CONTRACT COMPLIANCE NUMBER: 95-3630868
Title
To authorize the Director of Public Utilities to enter into a contract with SAIC Engineering of Ohio, Inc. for Security Enhancements, for the Division of Water, to authorize the expenditure of $2,981,333.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, and to amend the 2005 C.I.B. ($2,981,333.00)
Body
WHEREAS, The Division of Water is implementing a Security Enhancements project to prepare a Master Plan document which will prioritize work to be performed in multiple phases, and
WHEREAS, Preliminary and detailed design work will be completed in phases based on the prioritization identified in the Master Plan, and
WHEREAS, This contract provides professional engineering services for the design and preparation of construction contract documents for Tier I facilities, and preliminary design services for Tier II facilities, and
WHEREAS, The expenditure for construction administration services and detailed design services for Tier II facilities will be authorized by a future modification when the scope of services can be better defined, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a contract with SAIC Engineering of Ohio, Inc. for Professional Engineering Services necessary for Security Enhancements, for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with SAIC Engineering of Ohio, Inc. in the amount of $2,981,333.00 for Professional Engineering Services necessary for the Security Enhancements for the Division of Water, Department of Public Utilities.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $2,981,333.00 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690479, OCA Code 606479.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690379 DRWP Chlorine Storage Improvements $2,679,223.00
OCA Code 642900
TO: 690479 Security Enhancements $2,679,223.00
OCA Code 606479
Section 5. That Section 1, Public Utilities Water 60-09 or Ordinance 1070-2005 is hereby amended as follows:
PROJECT NO. PROJECT NAME TOTAL BUDGET
690479 Security Enhancements $2,981,333 *(1)*
690379 DRWP Chlorine Storage Improvements $790,647 *(2)*
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
2005 Original Budget 2005 Amended Budget Comments
*(1)* $302,110 $2,981,333 Authority Increased
*(2)* $3,469,870 $790,647 Authority Reduced