Explanation
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to renew a contract with iReportSource for technical support, maintenance and hosting for the iReport Software system. This iReport Source software renewal will provide service from April 1, 2024 to March 31, 2025 at a cost of $109,000.00.
iReport is a risk management software solution used for training, safety audits, near misses, incident reporting, tracking, and investigative purposes. Human Resources, Citywide Occupational Safety and Health Program (COSHP) is the administrator of the application for the entire City enterprise. Implementation of enterprise solution began in 2021.
iReport Source is the sole provider of hosting services, maintenance and support for iReportSource software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
Fiscal Impact
In the years 2022 and 2023 respectively, the Department of Technology expended $109,000.00 and $109,000.00 with iReportSource for onboarding, hosting services, technical support, and maintenance and support services for the iReport Software system via Ord Nos:0201-2022 and 0641-2023. The cost for this 2024 contract with iReportSource for onboarding, technical support, maintenance and hosting services for the iReport Software system is $109,000.00. Funds were budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. This ordinance is contingent on the passage of the 2024 City of Columbus Operating Budget, Ordinance 3012-2023.
Contract Compliance
Vendor Name: iReportSource; CC#: 025604, Expiration Date: 1/11/2025
DAX Vendor Account # 025604
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, and maintenance and support services for the iReport Software system in accordance with sole source procurement provisions of the Columbus City Code; and to authorize the expenditure of $109,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($109,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, maintenance and support services for the iReport Software system in the amount of $109,000.00 for the coverage term period from April 1, 2024 to March 31, 2025; and
WHEREAS, the original purchase order (PO183044) was established by the Department of Public Service in 2019, and was most recently authorized by Ord. No. 0641-2023, passed on March 20, 2023 through purchase order PO376503; and
WHEREAS, iReport is a critical risk management software solution used for training, near misses, safety audits, incident reporting, tracking, and investigative purposes. Human Resources, Citywide Occupational Safety and Health Program (COSHIP) is the administrator of the application for the entire City enterprise solution that began in 2021; and
WHEREAS, iReportSource is the sole provider of hosting services, technical support and maintenance and support services for iReportSource software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, it has become necessary in the daily operation of the city to authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, technical support, maintenance and hosting services for the iReport Software system to avoid interruption of services. iReport is a critical risk management software solution used for training, near misses, safety audits, incident reporting, tracking, and investigative purposes, without this timely renewal of onboarding, hosting service, technical support, and maintenance and support services there could be a negative impact adversely affecting the Department of Human Resources, Citywide Occupational Safety and Health Program (COSHIP); NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Human Resources, be and is hereby authorized to enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, and maintenance and support services for the iReport Software system, in the amount of $109, 000.00, for the coverage term period from April 1, 2024 through March 31, 2025.
SECTION 2. That the expenditure of $109,000.00, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment of this ordinance. (Please see attachment 0236-2024 EXP):
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Technology, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this contract is in accordance with the sole source provisions of the Columbus City Codes, Chapter 329.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.