Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a service contract with Synagro Central, LLC, through the City’s Invitation For Bid process, for the Hap Cremean Water Plant (HCWP) Residuals Removal - Lagoon 2 project, CIP Number 691201-100002, in an amount up to $2,905,749.00.
This project consists of removing residuals and grit from HCWP Lagoon No. 2, hauling residuals and grit to beneficial re-use sites, lagoon vegetation maintenance, lagoon vegetation removal, and other such work as may be necessary to complete the contract, in accordance with the technical specifications as set forth in the Invitation For Bid (IFB).
The Community Planning Area is 99 - Citywide.
TIMELINE
Contract work is required to be completed in a manner acceptable to the City within 400 calendar days for substantial completion and 430 calendar days for final completion, from the date that a Notice To Proceed (NTP) is given by the City. The contract will end when the project is complete and accepted by the City.
ESTIMATED COST OF PROJECT
The bid amount and proposed award amount is $ 2,905,749.00, including a 20% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $ 2,905,749.00
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $ 2,905,749.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The removal of residuals from Lagoon 2 will restore storage capacity needed for emergency situations due to the loss of pumping capabilities and for maintenance shutdown of the pumping equipment or conveyance line, extending the useful life of the lagoon and allowing for proper maintenance to be performed on the sludge pumping equipment and force main.
3. SERVICES CONTRACT AWARD
An Invitation for Bids for the Hap Cremean Water Plant Residuals Removal - Lagoon 2 project was advertised on the Vendor Services and Bid Express websites from December 15, 2025, through January 21, 2026. One bid was received for the project and opened on January 21, 2026. The following company submitted a bid:
Company Bid Amount City/State ODI Status
Synagro Central, LLC $2,905,749.00 Baltimore, MD MAJ
The Synagro Central, LLC 's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,905,749.00.
The certification of Synagro Central, LLC was in good standing at the time the bid was awarded.
4. CONTRACT COMPLIANCE INFORMATION
Synagro Central, LLC’s contract compliance number is CC010213 and expires 5/23/26.
As part of their proposal, Synagro Central, LLC, has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Agri-hauling (Dalton Cole) McComb, Ohio ,,MAJ
ALCS Noblesville, Indiana MAJ
Synagro Central, LLC’s subcontractors will both need to update their certification accounts on Vendor Services.
5. PRE-QUALIFICATION STATUS
This is a service contract and not subject to pre-qualification requirements.
6. FISCAL IMPACT
This contract is funded through the Water Operating Fund, Fund 6000.
Title
To authorize the Director of Public Utilities to enter into a services contract with Synagro Central, LLC for the Hap Cremean Water Plant Residuals Removal - Lagoon 2 project; and to authorize the expenditure of up to $2,905,749.00 from the Water Operating Fund. ($2,905,749.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Hap Cremean Water Plant Residuals Removal - Lagoon 2 project; and
WHEREAS, the project was formally advertised on the Vendor Services and Bid Express websites from December 15, 2025, through January 21, 2026; and
WHEREAS, one bid for the Hap Cremean Water Plant Residuals Removal - Lagoon 2 project was received and opened on January 21, 2026; and
WHEREAS, it is necessary to expend funds to pay for the services Synagro Central, LLC provides under this contract; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into a services contract with Synagro Central, LLC for the Hap Cremean Water Plant Residuals Removal - Lagoon 2 project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a contract for services for the Hap Cremean Water Plant Residuals Removal - Lagoon 2 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities, in an amount up to $2,905,749.00.
SECTION 2. That the expenditure of $2,905,749.00, or so much thereof as may be needed, is hereby authorized to pay for the contract per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.