Explanation
BACKGROUND: For the option to purchase Low, Medium, and High Voltage Wire and Cable for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract would be through March 30, 2008. The Purchasing Office opened formal bids on March 8, 2007. The contract may be extended for three additional one year periods, on a year by year basis, subject to mutual agreement by both parties.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002324. Thirty-two bids were solicited (MAJ: 32); Seven (MAJ: 7) bids were received with one a no-bid.
The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:
HD Supply Utilities, Ltd., MAJ, CC#260100651, exp. 1/11/09, Estimated expenditure, $100,000.00
Consolidated Electric Distributors, Inc., MAJ, CC#770559191, exp. 8/30/08, Estimated expenditure, $250,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
No bids were received on items 43, 76, 83, 84, 85, 88 and 89. These items will be informally bid as needed.
Wesco Distribution and Reed City Power Line were deemed non-responsive as they submitted terms and conditions with their bids that were not consistent with the terms and conditions stated in the bid and that would effect prices. Items for which they were low bidder were awarded to the next lowest bidder.
Tele-Fonika Cable America and American Wire Group were deemed non-responsive as they were required to provide information on the New York Mercantile Exchange Index (NYMEX) with their bid and they did not provide the correct information which could effect prices. The items for which they were low bid on were awarded to the next lowest bidders.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing UTC Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Low, Medium, and High Voltage Wire and Cable with Consolidated Electrical Distributors and HD Supply Utilities, to authorize the expenditure of two dollars to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 8, 2007 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Department of Public Utilities to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure wire and cable is supplied without interruption to new and existing public utility/electricity projects, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/Division of Power and Water (Power) in that it is immediately necessary to enter into contracts for an option to purchase Aluminum, Fiberglass, and Low, Medium, and High Voltage Wire and Cable thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Low, Medium, and High Voltage Wire and Cable in accordance with Solicitation No. SA002324 as follows:
Consolidated Electrical Distributors, Inc.: Items: 1-42, 44-75, 77, 81, 82, 86, 87, and 90-109. Amount $1.00.
HD Supply Utilities, Items: 78, 79, and 80, Amount: $1.00
SECTION 2. Items 43, 76, 83, 84, 85, 88 and 89 will not be awarded as bids were not received for these items.
SECTION 3. That the expenditure of $2.00 is hereby authorized from Purchasing UTC Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.