Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through ordinance no. 1194-2018, passed May 14, 2018, for Cisco SmartNet maintenance services to support citywide metronet hardware. Establishing the General Budget Reservations will provide Cisco hardware maintenance support for the City's metronet for a one (1) year term period of July 1, 2018 through June 30, 2019, at a cost of $423,038.00. The contract was most recently renewed under the authority of ordinance no. 1361-2017, passed by City Council June 5, 2017 through PO073328.
The metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, and geographic information systems (GIS).
EMERGENCY:
Emergency designation is requested to establish a purchase order at the earliest possible date and to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In the years 2016 and 2017, $397,864.09 and $442,554.24 were expended respectively by the Department of Technology, for services associated with Cisco SmartNet for metronet hardware maintenance support services. Funding for this year (2018) in the amount of $423,038.00 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Network Dynamics Incorporated; F.I.D#/C.C#: 36-3941419; Exp. Date: 02/01/2020
(DAX vendor#: 007308)
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established for the Department of Technology through ordinance no. 1194-2018, for Cisco SmartNet hardware maintenance support services with Network Dynamics Inc., for the city's metronet infrastructure; to authorize the expenditure of $423,038.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($423,038.00)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through ordinance no.1194-2018, passed May 14, 2018, for Cisco SmartNet hardware maintenance support services with Network Dynamics Inc., for the city's metronet infrastructure,; and
WHEREAS, the General Budget Reservations will provide Cisco hardware maintenance support services for a one (1) year term period from July 1, 2018 through June 30, 2019, at a cost of $423,038.00; and
WHEREAS, the network has been designed to support data transfer needs for imaging and current city applications such as e-mail, WASIMS (water billing), purchasing/accounting systems, payroll/personnel, voice mail, voice over IP, and geographic information system (GIS); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through ordinance no. 1194-2018, passed May 14, 2018, for Cisco SmartNet hardware maintenance services with Network Dynamics Incorporated to maintain on-going support and daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through ordinance no. 1194-2018, passed May 14, 2018, for the purchase of Cisco SmartNet hardware maintenance support services, in the amount of $423,038.00 for a one (1) year term period of July 1, 2018 through June 30, 2019.
SECTION 2: That the expenditure of $423,038.00 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 1640-2018 EXP):
Dept. /Div.: 47-02 |Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0101 {ISD} | Amount: $345,200.00
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1301 {Muni - Judges} | Amount: $1,166.50
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1302 {Muni- Clerk} | Amount: $1,166.50
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1303 {Building and Zoning} | Amount: $3,669.00
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1307 {Fleet} | Amount: $3,256.00
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $1,969.20
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $12,525.42
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sanitary Sewer} | Amount: $14,042.67
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 {Storm Sewer} | Amount: $3,744.71
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1313 {Risk Mgmt.} | Amount: $6,468.00
Dept. /Div.: 47-01 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1316 {DPS Trans Infrastructure/CTSS} | Amount: $29,830.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.