Explanation
1. BACKGROUND
The Division of Refuse Collection solicits various services to maintain property and equipment used daily in the operation.
The Division of Refuse Collection advertised and solicited competitive bids for Alarm Maintenance; Fuel Dispenser Service and Maintenance; Fuel Tank Testing, Reporting, and Maintenance; Forklift Service and Maintenance; and Fire Extinguisher Service and Replacement in accordance with Section 329.06 and opened them on various dates.
Service Contract Vendor 2011 Amount Reference Documents
Alarm System Maintenance Elite Protection Services $1,200.00 SO036009- 12/8/2010
Fuel Dispenser Service C H Bradshaw Co. Inc. $2,000.00 SO033412-2/19/2010
Fuel Tank Maintenance Advanced Fuel Systems Inc. $4,000.00 SO033882-4/7/2010
Fork Lift Maintenance MH Logistics Corp $2,500.00 SO030774-2/13/2009
Fire Extinguisher Service Silco Fire Protection Co. $6,000.00 SO034630-7/9/2010
The terms of the original contracts are through February 28, 2010 and February 28, 2011, with the option to extend the contracts up to two (2) additional years. The Division and respective Vendors have agreed to extend the contracts for the one additional year, through and including February 29, 2012.
This legislation authorizes the Director of Public Service to modify these agreements with aforementioned Vendors by extending the contracts through and including February 29, 2012, modifying the agreements to provide for additional maintenance, and increasing the amount of the contracts to a total amount not to exceed of $15,700.00.
Emergency action is requested to ensure an uninterrupted supply of service.
2. CONTRACT COMPLIANCE
Elite Protection Services' contract compliance number is 26-2691070; and it expires on August 23, 2012.
C H Bradshaw Company Inc.'s contract compliance number is 31-0989631; and it expires on November 17, 2012.
Advanced Fuel Systems' contract compliance number is 31-1622985; and it expires on May 3, 2012.
MH Logistics Corp's contract compliance number is 37-1401792; and it expires on December 10, 2011.
Silco Fire Protection Co.'s contract compliance number is 31-0620191; and it expires on October 13, 2011.
3. FISCAL IMPACT
The Division of Refuse Collection's total estimated expenditure for the said term of these contracts is $15,700.00. Funds are budgeted and available for this service in the Division of Refuse Collection's 2011 General Fund budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract and to ensure an uninterrupted supply of service.
Title
To authorize the Director of Public Service to modify and extend various maintenance contracts with Elite Protection Services, CH Bradshaw Company Inc., Advanced Fuel Systems, MH Logistics Corp., and Silco Fire Protection Co.; to authorize the expenditure of $15,700.00 from the General Fund and to declare an emergency. ($15,700.00)
Body
WHEREAS, the Division of Refuse Collection advertised and solicited informal formal bids for various maintenance contracts with the options of extension and selected the lowest, responsive, responsible and best bid; and
WHEREAS, these services are used to keep the Division of Refuse Collection's property and equipment in working order; and
WHEREAS, the Division of Refuse Collection desires to modify and extend existing contracts for Alarm Maintenance; Fuel Dispenser Service and Maintenance; Fuel Tank Testing, Reporting, and Maintenance; Forklift Service and Maintenance; and Fire Extinguisher Service and Replacement with Elite Protection Services, CH Bradshaw Company Inc., Advanced Fuel Systems, MH Logistics Corp., and Silco Fire Protection Co. through February 29, 2012; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into a contract for maintenance services to ensure an uninterrupted supply of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify and extend the agreements with Elite Protection Services, CH Bradshaw Company Inc., Advanced Fuel Systems, MH Logistics Corp., and Silco Fire Protection Co. or their designee relative to the Division of Refuse Collection.
Elite Protection Services
1215 Polaris Pkwy #217
Columbus, OH 43240
CH Bradshaw Company Inc.
2004 Hendrix Drive
Grove City, OH 43123
Advanced Fuel Systems
841 Alton Avenue
Columbus, OH 43219
MH Logistics Corp.
2055 Hardy Parkway
Grove City, OH 43123
Silco Fire Protection Co.
1425 Universal Drive
Columbus, OH 43207
SECTION 2. That for the purpose of paying for Alarm Maintenance; Fuel Dispenser Service and Maintenance; Fuel Tank Testing, Reporting, and Maintenance; Forklift Service and Maintenance; and Fire Extinguisher Service and Replacement for the Division of Refuse Collection, the Public Service Director be and hereby is authorized to expend $15,700.00 or so much thereof as may be needed from Fund 010, the General Fund, Department No. 59-02, Division of Refuse Collection, Object Level One Code 03, Object Level Three Code 3372 and OCA Code 593566.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.