Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify a purchase contract with IPS Group, Inc. by increasing the amount authorized for expenditure for Single Space Parking Meters and related components for the Division of Mobility Options.
This contract was authorized by ordinance 1041-2010 and provides the City with the ability to replace its entire inventory of over 4,000 parking meters, which have exceeded their designed service life, and to allow for expansion of the meter program. The contract terms include fixed costs for the parking meters over the five-year contract period, and are subject to the availability of funding and the approval of City Council. The Division of Mobility Options is currently proposing to purchase approximately 5,000 parking meters over the contract period.
The original amount of this contract authorized in ordinance 1041-2010 was $749,965.00 (EL010977)
The amount of the 1st modification was $521,000.00, authorized by ordinance 0360-2011
The amount of the 2nd modification number is $385,000.00, authorized by ordinance 0710-2012.
The amount of this, the 3rd modification to this contract is $500,000.00.
The total amount of the contract, including this modification is $2,155,965.00
This ordinance seeks authority to expend $500,000.00 for the Division of Mobility Options, in the Department of Public Service. This expenditure will allow for the purchase of approximately 1,000 meter mechanisms and related components.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IPS Group, Inc.
2. PLANNED CONTRACT MODIFICATION
This is a planned contract modification to the contract with IPS Group, Inc. to purchase Single Space Parking Meters and related components. This funding is for the third year of a five year contract.
3. CONTRACT COMPLIANCE
IPS Group, Inc. contract compliance number is 233028164 and it expires 5/27/2012.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow the order of these commodities so they may be installed at the earliest possible time.
5. FISCAL IMPACT:
Funding for this expense is available within the Streets and Highways G.O. Bonds Fund. An amendment to the 2012 Capital Improvement Budget is needed to provide sufficient authority for this contract.
Title
To authorize the Director of Public Service to modify an existing contract with IPS Group, Inc. by increasing the authorized expenditure amount, to purchase meter mechanisms and related components for the City's Parking Meter Program, to amend the 2012 C.I.B; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $500,000.00 from said Fund for the Division of Mobility Options; and to declare an emergency. ($500,000.00)
Body
WHEREAS, ordinance 1041-2010 authorized the Director of Public Service to enter into contract, City Auditor number EL010977, with IPS Group, Inc., and authorized the expenditure of $749,965.00 for the purchase of single space parking meters, and ancillary equipment and training services; and
WHEREAS, ordinance 0360-2011 authorized the Director of Public Service to execute a planned modification to increase the contract amount by $521,000.00 for approximately 1,000 meter mechanisms, associated extended warranty costs, and related components and services; and
WHEREAS, ordinance 0710-2012 authorized the Director of Public Service to execute a planned modification in the amount of $385,000.00 for management services necessary for the operation of the City's Parking Meter Program; and
WHEREAS, this ordinance authorizes modification number 3 in the amount of $500,000.00 for approximately 1,000 meter mechanisms and related components; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to replace existing meters so the City can operate an effective, efficient parking meter program; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a planned contract modification to increase the authorized expenditure amount for the purchase of meter mechanisms and related components with IPS Group, Inc, 6195 Cornerstone Ct. East, Suite 114, San Diego, CA, 92121.
SECTION 2. That the 2012 CIB be amended to provide sufficient authority for this modification as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530161-100073 / Roadway Improvements - Tech Center South / Techneglas (Voted Carryover) / $1,494,566.00 / ($500,000.00) / $994,566.00
704 / 540001-100000 / Parking Meters - Commodities (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
704 / 540001-100000 / Parking Meters - Commodities (Voted 2008) / $500,000.00 / ( $500,000.00) / $0.00
704 / 530161-100073 / Roadway Improvements - Tech Center South / Techneglas (Voted 2008) / $0.00 / $500,000.00 / $500,000.00
SECTION 3. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, 704, be authorized for the Division of Mobility Options, Dept-Div 59-10, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100073 / Roadway Improvements - Tech Center South / Techneglas / 06-6600 / 530073 / $500,000.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540001-100000 / Parking Meters - Commodities / 06-6600 / 591087 / $500,000.00
SECTION 4. That the expenditure of $500,000.00 is hereby authorized for the above described purchase as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540001-100000 / Parking Meters - Commodities / 06-6651 / 591087 / $500,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.