Explanation
BACKGROUND: To authorize the Director of the Department of Public Utilities to modify a contract with Deer Valley Farm Supply for the Class B Liquid Biosolids Land Application Program to provide for services through July 31, 2025.
This contract provides the service of applying sewage sludge for agricultural purposes. The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, the transport of 25% TS dewatered biosolids cake and transport of incinerator ash. The Contractor is responsible for professional management of the Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City’s Project Manager. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities solicited competitive bids for the Class B Liquid Biosolids Land Application Program in accordance with the relevant provisions of Chapter 329 (RFQ022645). A contract was established and authorized under Ordinance #0114-2023. Ordinance #2043-2023 was to add additional funding.
This legislation seeks to renew and modify the contract to add funding to provide for an increase in services through the current term of the contract and to extend the term of the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered as an emergency due to funding for an increase in services.
SUPPLIER: Deer Valley Farm Supply, vendor #043008, cc# expires 9/12/24, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for the contract is $600,000.00. Total contract amount including this modification is $1,962,515.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This funding increase is to provide the additional funding necessary for the payment of services to be provided through July 31, 2025.
3. Reason other procurement processes were not used: Work under this renewal/modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $600,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3012-2023.
$362,427.93 was spent in 2023
$332,038.16 was spent in 2022
Title
To authorize the Director of Public Utilities to modify a contract with Deer Valley Farm Supply for the Class B Liquid Biosolids Land Application Program; to authorize the expenditure of $600,000.00 from the Sanitary Sewerage Operating Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, the Department of Public Utilities entered into contract for the Class B Liquid Biosolids Land Application Program with Deer Valley Farm Supply in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ022645; and
WHEREAS, the vendor has agreed to modify the contract and current prices and conditions; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify the contract with Deer Valley Farm Supply for the Class B Liquid Biosolids Land Application Program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of the Department of Public Utilities to modify the contract with Deer Valley Farm Supply for the Class B Liquid Biosolids Land Application Program due to an immediate need for increased funding for an increase in services, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify the contract for the Class B Liquid Biosolids Land Application Program with Deer Valley Farm Supply per the terms and conditions of RFQ022645 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities.
SECTION 3. This legislation seeks to renew and modify the contract to add funding to provide services through the current term of the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals/modifications.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of $600,000.00 is authorized in Fund 6100 (Sanitary Sewer-Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.