Explanation
1. BACKGROUND: The Purchasing Office is in the process of establishing Universal Term Contracts for water meters and appurtenances with the companies listed below. These contracts would be for approximately two years, expiring February 28, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 12, 2012.
The Division of Power & Water would like to establish Blanket Purchase Orders, based on these pending contracts, to purchase water meters and appurtenances in the amount of $2,878,000.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor C.C.# / Expires MBE/FBE Amount
Badger Meter, Inc. 39-0143280 - 1/14/13 MAJ $2,060,000
Metron-Farnier LLC 84-1328980 - 9/20/13 MAJ $102,000
Ferguson Waterworks 54-1211771 - 8/24/12 MAJ $234,000
Neptune Eqpt. Co. 31-0591457 - 4/3/14 MAJ $70,000
Utility Service & Supply 31-0648199 - 4/12/14 MAJ $45,000
Sensus USA, Inc. 51-0338883 - 5/17/14 MAJ $17,000
Itron, Inc. 91-1011792 - 11/30/13 MAJ $350,000
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these vendors.
2. FISCAL IMPACT: Funds for this expenditure will be provided from two sources. A transfer within the Water Works Enlargement Voted Bonds Fund as well as funds contingent upon the upcoming July 2012 Bond Sale via the transfer detailed in this Ordinance. An amendment to the 2012 Capital Improvements Budget will also be necessary.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with various water metering companies, for the purchase of water meters and appurtenances, based on pending Universal Term Contracts, for the Division of Power and Water, to authorize a transfer and expenditure up to $2,878,000.00 within the Water Works Enlargement Voted Bonds Fund, and to amend the 2012 Capital Improvements Budget. ($2,878,000.00)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office is in the process of establishing Universal Term Contracts; and
WHEREAS, the Department of Public Utilities would like to establish blanket Purchase Orders based on these pending Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the City Auditor the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Finance and Management to establish Blanket Purchase Orders, for water meters and appurtenances based on pending Universal Term Contracts, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from Universal Term Contracts in process with Badger Meter, Inc., Metron-Farnier LLC, Ferguson Waterworks, Neptune Equipment Co., Utility Service & Supply, Inc., Sensus USA, Inc., and Itron, Inc., in a total amount of $2,878,000.00, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,438,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690479-100000 (carryover) | Security Enhancements | 606479 | -$1,438,000
606 | 690394-100000 (carryover) | Water Meter Renewal | 606394 | +$1,438,000
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690479-100000 (carryover) | Security Enhancements | $1,687,154 | $249,154 | -$1,438,000
606 | 690394-100000 (carryover) | Water Meter Renewal | $250,001 | $1,688,001 | +$1,438,000
SECTION 4. That the expenditure of $1,438,000.00 is hereby authorized for water meters and appurtenances within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 606394, as designated below:
Vendor Name Amount
Badger Meter, Inc. $1,438,000
SECTION 5. That the expenditure of $1,440,000.00 is hereby authorized for water meters and appurtenances within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690394-100000 (New Funding - (proceeds coming from upcoming July 2012 Bond Sale), Object Level Three 6670, OCA Code 606394, as designated below:
Badger Meter, Inc. $622,000
Metron-Farnier LLC $102,000
Ferguson Waterworks $234,000
Neptune Eqpt. Co. $70,000
Utility Service/Supply $45,000
Sensus USA, Inc. $17,000
Itron, Inc. $350,000
$1,440,000
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.