Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Commercial Flooring Solutions for the renovation and installation of flooring at various Police Division buildings. The renovation will consist of the removal of existing flooring, preparation of the floor for the new installation, and the installation of new flooring. The current flooring in many of the these noted areas are deteriorated and may be a trip hazard. The following locations are included in this project: The lobby/information desk area, fourth floor hallway, and eighth floor hallway of the Central Safety Building, 120 Marconi Boulevard; the hallways of the Police Property Room, 1250 Fairwood Avenue; the firing range and office area at the Police Academy, 2609 McKinley Avenue; the roll call room and offices at Police Substation 4, 2637 Deming Avenue and Police Substations 9/14, 3022 Winchester Pike.
The contractor has 365 calendar days upon notification of the award of the contract to complete the work. The contract includes four one-year renewals at the discretion of the City.
Formal proposals were solicited on October 13, 2004, and two bids were received on October 26, 2004, as follows (0 MBE, 1 FBE*):
Commercial Flooring Solutions $28,305.00
Flooring Foundations, LLC $43,090.00*
*Female Business Entity
The Facilities Management Division recommends the contract award to the most responsive and responsible bidder, Commercial Flooring Solutions.
Fiscal Impact: The Police Division budgeted $170,000.00 for flooring renovations in the Capital Improvement Budget. The cost of this contract is $28,305.00. Commercial Flooring Solutions Contract Compliance Number 31-1141056, expiration 10/28/2007.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Commercial Flooring Solutions for flooring renovations in various Police Division buildings and to authorize the expenditure of $28,305.00 from the Safety Voted Bond Fund. ($28,305.00)
Body
WHEREAS, the flooring in various Police Division buildings are in disrepair and in need of renovation, and
WHEREAS, formal competitive bids were advertised and received by the Facilities Management Division for the renovation and installation of flooring in various Police buildings, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Commercial Flooring Solutions, as the most responsive and responsible bidders; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Commercial Flooring Solutions for flooring renovation and installation at various Police buildings.
SECTION 2. That the expenditure of $28,305.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $28,305.00
SECTION 3. This ordinance shall take effect and be in force from and after the earliest period allowed by law.