Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Arrow Energy to purchase jet fuel for the Police Division helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus. This purchase of jet fuel will permit the helicopters to continue full operations through February 2013 based on current fuel prices and average flying time.
Bid Information: Based on contract FL004198 in accordance with the response to Solicitation SA003093, a universal term contract was established with Arrow Energy, Inc.
Contract Compliance No.: 38-2872167, expires 09/20/2014
Emergency Designation: Emergency legislation is requested in order to purchase jet fuel to keep the Division's fleet of helicopters flying their normal flight hours.
FISCAL IMPACT: This legislation authorizes the expenditure of $40,000.00 for the purchase of jet fuel from an existing universal term contract with Arrow Energy Inc. $308,000.00 was budgeted in the Division's 2012 budget for the purchase of helicopter fuel; the additional amount requested was noted in the Division's third quarter review. The Division of Police has encumbered or spent $308,262.00 this year for jet fuel purchases. Additional funds are needed to keep the helicopters operational through February 2013. Total expenses for jet fuel in 2011 were $366,917.00 and $198,000.00 in 2010.
Title
To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract, to authorize the expenditure of $40,000.00 from the General Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, contract FL004198 established an universal term contract with Arrow Energy, Inc.; and
WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and
WHEREAS, a contract was awarded to Arrow Energy, Inc. for the purchase of jet "A" fuel in accordance with the terms and conditions of universal term contract FL004198; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order for jet fuel and for the preservation of the public health, peace, property, safety, welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to establish a purchase order with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Division of Police, Department of Public Safety, based on the universal term contract with Arrow Energy, Inc.
SECTION 2. That the expenditure of $40,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2248 | OCA 300707|
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.