Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, Division of Police, to enter into a software maintenance and support contract, for the MultiBridge and Talon software applications, with Core Technology Corporation. The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently entered into by authority of ordinance 0440-2017, passed March 27, 2017, through PO054963. This ordinance will provide software maintenance and support for the period April 1, 2018 to March 31, 2019. The total cost of the contract agreement is $15,876.00.
The Department of Technology requires technical support and software maintenance services from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which support the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications. Also, this agreement will allow the City to have software upgrades, support, and related services for the MultiBridge and Talon software applications. These applications allow for encrypted access to the Ohio LEADS system to enhance productivity and improve performance.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications. Accordingly, Core Technology Corporation is also the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code Chapter 329.
FISCAL IMPACT:
In the years 2016 and 2017, the Department of Technology expended $14,874.00 and $15,620.00, respectively, with Core Technology Corporation, for software licenses and support services. The 2018 cost for this contract is $15,876.00. Funds totaling $16,117.00 to cover this cost were budgeted and are available in the Department of Technology's, Information Services operating fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 2/21/2019
DAX Vendor Acct. #: 007566
Title
To authorize the Director of the Department of Technology to enter into a software maintenance and support contract with Core Technology Corporation, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure $15,876.00 from the Department of Technology, Information Services Operating fund. ($15,876.00)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Public Safety, Division of Police, has a need to enter into a software maintenance and support contract for the MultiBridge and Talon software applications; and
WHEREAS, this ordinance will provide software maintenance and support for the period April 1, 2018 to March 31, 2019 at a cost of $15,876.00; and
WHEREAS, the original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently entered into by authority of ordinance 0440-2017, passed March 27, 2017, through purchase order PO054963; and
WHEREAS, the Department of Technology requires technical support and software maintenance services from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which support the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications; and
WHEREAS, Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications and also the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products; therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus Code Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to authorize the Director to enter into a software maintenance and support contract for the MultiBridge and Talon software applications with Core Technology Corporation, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, be and is hereby authorized to enter into a software maintenance and support contract for the MultiBridge and Talon software applications with Core Technology Corporation in the amount of $15,876.00. This ordinance will provide software maintenance and support for the period April 1, 2018 to March 31, 2019.
SECTION 2. That the expenditure of $15,876.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0263-2018 EXP):
Dept./Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01| Section 5: IT1215 {Police Div.}|Amount: $15,876.00| {MultiBridge/ Talon Maintenance & Support}
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.