Explanation
This legislation authorizes a modification to the design contract with Eriksson Engineering Limited for the Minnesota Avenue, Riverview Drive and Elmore Avenue project. This project will reconstruct each roadway and improve drainage. The project limits for this design contract are Minnesota Avenue from Joyce Avenue to Parkwood Avenue, Riverview Drive from its west terminus to Olentangy River Road, and Elmore Avenue from Karl Road to the east corporation limits.
The contract modification is necessary to provide additional design services to design a replacement traffic signal for the intersection of Elmore Avenue and Karl Road. This signal is beyond its useful life and it is in the City's best interest to replace the signal with the reconstruction of Elmore Avenue.
Eriksson Engineering Limited, contract compliance number 31-0795972 (expires October 15, 2006), was selected in 2000 in accordance with City Code Chapter 329 for awarding professional service contracts. This modification is an addition to the original scope of services but is a continuation of the existing work being performed and would not be practical to contract with a different consultant. We have negotiated new hourly rates for this modification because the current contract is five (5) years old. Costs have increased by approximately three percent (3%) per year for the past eight years. The overhead rate and percentage of profit from the original contract were used because they are still valid.
The original contract amount was for $317,225.00. The total of this modification is $15,200.00. This contract was previously modified for $208,000.00 per Ordinance 0266-2004 passed by City Council September 20, 2004 to separate out each roadway so that it could be bid as a separate project, provide additional improvements at the intersection of Riverview Avenue and Olentangy River Road and revise curb ramp designs because ramp design standards have changed since this project was originally awarded. The total revised contract amount will be $540,425.00.
Fiscal Impact: The Transportation Division budgeted $50,000 in the 2005 Capital Improvements Budget under Roadway Improvements project. Actual funds will be available in the 1995, 1999 Voted Streets and Highways Fund as a result of the Fall 2005 bond sale. This ordinance will authorize an expenditure of $15,200.00.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule.
Title
To authorize the Public Service Director modify and increase the existing design contract with Eriksson Engineering Limited for the Minnesota Avenue, Riverview Drive and Elmore Avenue project for the Transportation Division; to authorize the expenditure of $15,200.00 from the 1995, 1999 Voted Streets and Highways Fund; and to declare an emergency. ($15,200.00)
Body
WHEREAS, contract EA026038-002 was authorized by Ordinance 2059-2000, passed September 11, 2000, executed September 26, 2000 and approved by the City Attorney on October 10, 2000; and
WHEREAS, contract EA026038-002 was previously modified by Ordinance 0266-2004, passed September 20, 2004, executed November 5, 2004 and approved by the City Attorney on October 11, 2004; and
WHEREAS, it is necessary to modify this contract to increase the scope of services per the consultant's letter dated May 27, 2004, for the Minnesota Avenue, Riverview Drive and Elmore Avenue project; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract No. EA026038-002 with Eriksson Engineering Limited, 1523 Chesapeake Avenue, Columbus, OH 43212 by $15,200.00 to complete the design, construction plans and permits for the Minnesota Avenue, Riverview Drive and Elmore Avenue projects for the Transportation Division in accordance with the plans on file in the office of the City Engineer.
SECTION 2. That for the purpose of paying the cost of the contract modification, the sum of $15,200.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the Voted 1995, 1999 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530161.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.