Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a contract and issue a purchase order as needed with Fyda Freightliner Columbus, Inc. for the purchase of a step van. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use the equipment for hauling crews and equipment around the city to perform concrete work and other various special projects. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life and over 20 years old.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ018653) through Vendor Services. The City received one bid for the step van on June 3, 2021, and they were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Fyda Freightliner Columbus $164,490.00 Columbus, OH Majority
The award is to be made to Fyda Freightliner Columbus, Inc. as the lowest responsive and responsible and best bidder for all lines of its bid of $164,490.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Fyda Freightliner Columbus, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Fyda Freightliner Columbus, Inc. is CC004301 and expires on 7/17/2022.
3. FISCAL IMPACT
Funds are available and appropriated for these purchases within the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the city’s concrete work and other various special projects.
Title
To authorize the Director of Finance and Management to enter into a contract with Fyda Freightliner Columbus, Inc. for the purchase of a step van; to authorize the expenditure of up to $164,490.00 from the Street Construction Maintenance and Repair Fund to purchase the equipment; and to declare an emergency. ($164,490.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase a step van for hauling crews and equipment around the city to perform concrete work and other various special projects; and
WHEREAS, this purchase has been approved by the City’s Fleet Management Division; and
WHEREAS, the Purchasing Office received formal bids on June 3, 2021, for a step van for the Division of Infrastructure Management; and
WHEREAS, Fyda Freightliner Columbus, Inc., submitted a bid in the amount of $164,490.00 for a step van and is the lowest responsive and responsible and best bidder; and
WHEREAS, it is necessary to expend funds to pay for the equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Fyda Freightliner Columbus, Inc. in accordance with the terms, conditions, and specifications of Solicitation Number RFQ018653 on file in the Purchasing Office, and so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the city’s concrete work and other various special projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with and issue a purchase order to Fyda Freightliner Columbus, Inc. for the purchase of a step van.
SECTION 2. That the expenditure of $164,490.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.