Explanation
BACKGROUND: The original contract provided for the construction of improvements to the sludge storage capabilities of the McKinley Avenue Quarry. This modification provides for additional force account work due to conditions encountered in the field.
DESCRIPTION AMOUNT
1. Delete jib crane ($13,400.50)
2. Add man hoist $5,932.38
3. Add sluice gate screen $4,840.78
4. Additional tunnel closure work $109,803.71
5. Additional fence and gate work $3,531.70
TOTAL MODIFICATION AMOUNT $110,708.07
CC 329.13 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $110,708.07.
2. The extent of additional services could not be initially foreseen due to field conditions discovered during construction.
3. The work under this contract modification is a continuation of work previously performed by the Contractor, therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor and was negotiated between the Contractor and the City, as documented by the Contractor's quotation letters, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $886,095.00
Modification No.1 $110,708.07
New contract amount $996,803.07
EMERGENCY: Emergency legislation is being requested to provide a timely completion of these needed services.
FISCAL IMPACT: The last authorization for expenditures for this project occurred October 15, 2001 for the original contract in the amount of $886,095.00.
CONTRACT COMPLIANCE NUMBER: 31-0924535
Title
To authorize the Director of Public Utilities to modify the contract with C. J. Mahan Construction Company, for McKinley Avenue Quarry Improvements, for the Division of Water, to authorize the expenditure of $110,708.07 from Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2002 C.I.B., to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($110,708.07)
Body
WHEREAS: Contract No. EA025171-002 was authorized by Ordinance No. 1626-01, passed October 15, 2001, was executed November 29, 2001 and approved by the City Attorney on December 3, 2001, and
WHEREAS: It is necessary to modify Contract No. EA025171-002 to provide for McKinley Avenue Quarry Improvements, and
WHEREAS: This modification provides for an increase of $110,708.07 to this contract, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. EA025171-002, for McKinley Avenue Quarry Improvements, for the Division of Water, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. The Director of Public Utilities be and is hereby authorized to modify Contract No. EA025171-002 with C. J. Mahan Construction Company in the amount of $110,708.07, for McKinley Avenue Quarry Improvements, for the Division of Water, Department of Public Utilities, Contract No. 882, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $110,708.07 is hereby authorized from the Waterworks Enlargement Voted 1991 Bonds Fund, Fund 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6621, Project No. 690351, OCA Code 642900.
Section 3. The City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690006 Hoover Reservoir Erosion Control $110,708.07
OCA Code 642900
TO: 690351 McKinley Avenue Quarry Improvements $110,708.07
OCA Code 642900
Section 5. That Section 1, Public Utilities/Water 60-09 or Ordinance 1674-02 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690351 McKinley Avenue Quarry Improvements $110,709 *(1)*
690006 Hoover Reservoir Erosion Control $507,291 *(2)*
Section 6. The for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
2002 Original Budget 2002 Amended Budget Comments
*(1)* $0 $110,709 Authority Increased
*(2)* $618,000 $507,291 Authority Reduced