Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Kendall Electric Inc. for the purchase and delivery of luminaires for the Division of Power. The luminaires (street light fixtures) and related components will be used to maintain existing street lights as well as for new construction for future development within the City.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ019140). Five (5) MAJ bids were received and opened on July 22, 2021. After a review of the bids the Division of Power recommends an award be made for all items to Kendall Electric Inc. in the amount of $1,038,045.10 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Kendall Electric Inc. Vendor #030561 CC#38-2023622 expires 4/8/23 (MAJ)
FISCAL IMPACT: $1,038,045.10 is required for this purchase.
$1,657,463.10 was expended in 2020.
$702,722.00 was expended in 2019.
Title
To authorize the Director of Finance and Management to establish a contract with Kendall Electric Inc. for the purchase and delivery of luminaires for the Division of Power; to authorize the expenditure of $1,038,045.10 from the Division of Power Operating Fund; ($1,038,045.10)
Body
WHEREAS, the Purchasing Office opened formal bids on July 22, 2021 for luminaires for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for all items to the lowest, responsive, responsible and best bidder, Kendall Electric Inc.; and
WHEREAS, the Division of Power will use the luminaires (street light fixtures) and related components to maintain existing street lights and for new construction for future development within the City; and
WHEREAS, this ordinance authorizes the expenditure of $1,038,045.10, or so much thereof as may be needed, for the purchase and delivery of luminaires for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Kendall Electric Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ019140 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Kendall Electric Inc. for the purchase and delivery of luminaires for the Division of Power, in accordance with RFQ019140 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $1,038,045.10 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.