Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sewer and Water Pipe with Ferguson Enterprises Inc. The Division of Water is the primary user for sewer and water pipes. Sewer and Water Pipes are used for various new, repair and replacement of water line projects. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2025, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on March 16, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ024108). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ferguson Enterprises Inc. CC# 009189 expires 3/31/2025, Items# 1-19 and 29-70, $1.00
Total Estimated Annual Expenditure: $25,000, Division of Water, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure because the contract expired on March 31, 2023 and sewer and water pipes are needed for projects throughout the City.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract ("UTC") for the option to purchase Sewer and Water Pipe with Ferguson Enterprises Inc.; to authorize the expenditure of $1.00 from General Budget Reservation; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sewer & Water Pipe UTC will provide for the purchase of PVC, Ductile Iron and HDPE pipes used to repair, replace and install water and sewer projects throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 16, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Sewer and Water Pipe with Ferguson Enterprises, to ensure that pipes are readily available to repair, replace and install water line projects throughout the City, thereby preserving the public health, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into the following contract for the option to purchase Sewer and Water Pipe in accordance with Request for Quotation RFQ024108 for a term of approximately two (2) years, expiring March 31, 2025, with the option to renew for two (2) additional one (1) year periods, as follows:
Ferguson Enterprises Inc., Items# 1-19 and 29-70, $1.00
SECTION 2. That the expenditure of $1.00 is authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.