Explanation
BACKGROUND: The Purchasing Office has Universal Term Contracts in process for water treatment chemicals with the companies listed below. The Division of Power and Water needs to establish Blanket Purchase Orders, based on these pending contracts, for the purchase of water treatment chemicals during 2010. It is requested that this ordinance be handled in an emergency manner in order to receive an uninterrupted supply of water treatment chemicals. None of the vendors listed below have certified MBE/FBE status.
Vendor Contract # Contract Compliance #
Shannon Chemical (Zinc Orthophosphate) pending 23-1856793
Pencco, Inc. (Hydrofluosilicic Acid) pending 74-2333384
Contract Compliance Exp. Date
Shannon Chemical January 12, 2011
Pencco, Inc. February 13, 2011
FISCAL IMPACT: The Division of Power and Water has allocated $19,894,334.00 for water treatment chemicals in the 2010 Budget.
$ 17,245,549.42 was expended for chemicals during 2009.
$ 14,180,166.32 was expended for chemicals during 2008.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders, for water treatment chemicals, from Universal Term Contracts with Shannon Chemical and Pencco, Inc. for the Division of Power and Water, to authorize the expenditure of $1,309,850.38 from Water Systems Operating Fund; and to declare an emergency. ($1,309,850.38)
Body
WHEREAS, the Purchasing Office has pending Universal Term Contracts for water treatment chemicals; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish Blanket Purchase Orders for water treatment chemicals in an emergency manner in order to receive an uninterrupted supply of water treatment chemicals, based on the above mentioned pending Universal Term Contracts, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders, for water treatment chemicals from Universal Term Contracts, for the Division of Power and Water, Department of Public Utilities.
Section 2. That the expenditure of $1,309,850.38 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 02, Object Level Three numbers, vendors, contract numbers with expiration dates, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/ OCA
Chemical UTC # Code OBL 3 Amount
Shannon Chemical pending 602417 2204 $304,189.10
Zinc Orthophosphate 602532 2204 $90,953.55
Exp. March 31, 2013 602474 2204 $308,231.48
$703,374.13
Pencco, Inc. pending 602417 2204 $229,477.50
Hydrofluosilicic Acid 602532 2204 $71,028.75
Exp. March 31, 2011 602474 2204 $305,970.00
$606,476.25
Grand Total $1,309,850.38
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.