Explanation
BACKGROUND: To modify and extend existing city-wide contracts for the option to purchase Pole Line Hardware for Electricity Division, the largest user to and including August 31, 2004. Formal bids were opened by the Purchasing Office on October 11, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000092BGB). Contract Nos. FL001032, Graybar Electric Company, CC#13-0794380; FL001033, General Electric Company, CC#14-0689340; FL001034, Wesco Distribution, Inc., CC#25-1723345; FL001035, Becker Electric Supply, CC#31-0553243; FL001036, Hughes Supply Inc./ELASCO, CC#37-0798775; FL001037, Reed City Power Line Supply, CC#38-1783949; and FL001038, Consolidate Electrical, CC#95-2563864 were established in accordance with bids received.
1. Amount of additional funds: The estimated annual expenditure for the contract is $185,000.00. No funding is required to extend this option contract. The Electricity Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. The Electricity Division must set aside their own funding for their estimated expenditures.
In order to provided uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance Director to modify and extend the city-wide contracts for the option to purchase Pole Line Hardware, with Graybar Electric Company, General Electric Company, Wesco Distribution, Inc., Becker Electric Supply; Hughes Supply Inc./ELASCO, Reed City Power Line Supply, Consolidate Electrical. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendors have agreed to extend their contracts at current prices and conditions to and including August 31, 2004, and it is in the best interest of the City to exercise this option; and now therefore:
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend Contract Nos. FL001032, FL001033, FL001034, FL001035, FL001036, FL001037, and FL001038 for an option to purchase Pole Line Hardware thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend Contract Nos. FL001032, Graybar Electric Company; FL001033, General Electric Company; FL001034, Wesco Distribution, Inc.; FL001035, Becker Electric Supply; FL001036, Hughes Supply Inc./ELASCO; FL001037, Reed City Power Line Supply; and FL001038, Consolidate Electrical to and including August 31, 2004.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten ays after passage if the Mayor neither approves nor vetoes the same.