Explanation
Background:
Bids were received by the Recreation and Parks Department on March 10, 2009 for the Hayden Falls Boardwalk 2009 Project, as follows:
Status Amount
M&D Blacktop Sealing Majority $ 37,000.00
Janco, LLC Majority $ 38,870.00
Tyevco, Inc. Majority $ 42,522.00
Pro Con Majority $ 44,400.00
Canterbury Enterprises Majority $ 51,951.65
Watson General Contracting Majority $ 57,412.00
Dumar Huntson Majority $ 58,950.00
Anderson & Noland Construction Majority $ 59,500.00
The Righter Co. Majority $ 67,540.00
McMillen Paving Majority $ 69,655.00
McDaniels Construction MBE $ 74,915.65
Downing Construction Majority $ 85,400.00
Kel-Par Co. Majority $137,600.00
Project Contingency included in this legislation, $42,140.00, for project contingency and additional sections of the specified boardwalk based upon unit costs provided with the bid.
Project includes the installation of 225 lf. of boardwalk as specified and any such work as may be necessary to complete the contract in accordance with the plans and specifications.
The Contract Compliance Number for Pavement Protectors dba M&D Blacktop Sealing is #311131599. Contract compliant through: 06/02/2010
Project improvements will complete the boardwalk at Hayden Falls and make the site accessible to more members of the community.
Emergency legislation is necessary so project can begin as soon as possible to allow for completion during the current construction season.
Financial Impact
Sufficient funds are available in the following funds:
Fund Subfund Dept. Grant No. OCA Code Obj. Level 3 Amount
223 062 51-01 511477 6621 $64,140.00
291 51-01 518231 518231 6621 $15,000.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the Hayden Falls Boardwalk 2009 Project, to authorize the expenditure of $64,140.00 from the Recreation and Parks Special Purpose Fund and $15,000 from the Recreation and Parks Private Grant Fund; and to declare an emergency. ($79,140.00)
Body
WHEREAS, bids were received from thirteen contractors by the Recreation and Parks Department on March 10, 2009, and the contract was awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, project includes the installation of 225 lf. of boardwalk as specified and any such work as may be necessary to complete the contract in accordance with the plans and specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract as soon as possible to allow for completion during the current construction season ; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Recreation and Parks is hereby authorized and directed to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing for the Hayden Falls Boardwalk Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $79,140.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Fund Subfund Dept. Grant No. OCA Code Obj. Level 3 Amount
223 062 51-01 511477 6621 $64,140.00
291 51-01 518231 518231 6621 $15,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $42,140.00 has been included. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.