Explanation
Background: This ordinance authorizes and directs the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and alternative fuels for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase automotive equipment parts, supplies, services, and alternative fuels that are not available from City-wide universal term contracts (UTC). To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone, in writing, or on the internet.
Fiscal Impact: The Fleet Management Division 2006 operating budget contains $5.5 million for the purchase of automotive parts and services. This ordinance authorizes an expenditure of $550,000.00. Expenditures for similar non-contract items were $932,000.00 in 2005 and $827,000.00 in 2004.
Emergency action is requested to ensure an uninterrupted supply of parts and services to maintain the City's fleet.
Title
To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and alternative fuels for the Fleet Management Division, to authorize the expenditure of $550,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($550,000.00)
Body
WHEREAS, the purchase of various automotive parts, supplies, services and alternative fuels that cannot reasonably be anticipated for all vehicles maintained by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment parts, supplies,services, and alternative fuels, and
WHEREAS, informal bids are taken when practical, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that earlier legislative action was not possible because the 2006 budget was not in place and in that it is immediately necessary to arrange for the purchase of various automotive equipment parts, supplies, services, and alternative fuels thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and hereby is authorized and directed to establish blanket purchase orders for automotive equipment parts, supplies, services, and alternative fuels without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance.
Section 2. That the vendors and amounts for parts, supplies, accessories, and alternative fuels will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Capitol City Cylinder 311160791 01/27/07 2284
Carquest 311475987 06/21/07 2284
Grainger 361150280 06/09/07 2284
Holtz Industries 311243343 09/22/08 2284
Hydro Supply 311065617 02/15/07 2284
Powerscreen 621227239 11/01/06 2284
Rim & Wheel 311146717 03/15/08 2284
Peter Cremer NA 311635680 04/20/07 2286
Section 3. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Bee Line Aligning 310829527 03/04/08 3373
Blackburn's Fabrication 311446789 01/18/07 3373
Capitol City Cylinder 311160791 01/27/07 3373
Center City International 311048371 09/12/06 3373
Columbus Peterbilt 341285858 09/17/06 3373
Flora's Diesel 311202449 02/12/07 3373
Hydro Supply 311065617 02/15/07 3373
McNeilus Truck 411314526 05/14/07 3373
Nobles Inc 310787367 02/14/07 3373
Rusty's Towing Service 311274409 09/01/08 3373
Schodorf Truck 314416487 06/17/08 3373
Taliaferro Enterprises 311073146 05/09/06 3373
Wilson's Auto Service 310668047 02/19/07 3373
Section 4. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 5. That the expenditure of $550,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 02 and Object Level One 03 as follows, to pay the cost thereof:
Object Level Three Code Amount
2284 $100,000.00
2286 50,000.00
Object Level One 02 Total $150,000.00
3373 $ 400,000.00
Object Level One 03 Total $400,000.00
Section 6. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.