Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with URS Corporation Inc. Ohio for engineering consulting services in order to produce detailed plans for the new Police Division Heliport. The goal is to design a two story facility with the first floor at approximately 21,000 square feet and the second floor at approximately 10,000 square feet. The first floor is to have an entry/office area, an apparatus bay to properly store seven helicopters, and a maintenance area. The second story is to include a lounge, break area, training rooms, restrooms, a shower area, locker rooms, office areas, and a flight control room. The site is to include adequate parking, three landing pad tarmacs with jet fuel storage, fencing, lighting, and security. All of these design services are to include environmentally responsible components in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century."
Responsibilities will also include progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from March 28, 2006 through April 10, 2006. The City received three minimally compliant proposals (1 MBE). A five-member evaluation committee reviewed the statements. Two members were from the Police Division, two members were from the Facilities Management Division, and one member was from the Equal Business Opportunity Commission.
The committee ranked the statements of qualifications as follows: URS Corporation Inc. Ohio 924; Moody-Nolan, Inc. (MBE) 695; Schorr Architects, Inc. 658.
The ordinance also authorizes the Finance and Management Director to enter into an agreement with Normar Enterprises, LLC to purchase 16.192 acres + of certain real property located in the vicinity of Fisher Road and Interstates 70 and 270. This real property will be the new location of the Division of Police Heliport. Relocation of the Heliport is required to meet the City's contractual agreements for the redevelopment of Gowdy Field, as required by Ordinance No. 0717-2006. This legislation authorizes the Finance and Management Director to execute those documents necessary to purchase the aforementioned real property and to expend cost relevant to its acquisition.
This ordinance also authorizes the transfer, appropriation, and expenditure of $1,160,000.00 from the Special Income Tax Fund to partially pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Emergency action is requested so that work may begin as quickly as possible to improve Police Division operations throughout the City. In order to meet the contractual agreements required by Ordinance No. 0717-2006, work must begin as soon as possible.
Fiscal Impact: The Police Division received $8,000,000.00 in the 2006 Capital Improvement Budget for this project, to include professional services and construction. Bonds have yet to be sold; therefore a transfer of cash from the Special Income Tax Fund is necessary. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $640,000.00. URS Corporation, Inc. Ohio, Contract Compliance Number 34-0939859, expiration date 09/02/2007. The cost of the real property purchase is $520,000.00. The total cost of this ordinance is $1,160,000.00.
Title
To authorize and direct the City Auditor to transfer $1,160,000.00 from the Special Income Tax Fund to the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with URS Corporation, Inc. Ohio for professional services related to the construction of a new Police Division Heliport; to authorize the Finance and Management Director to execute those documents necessary to enter into a purchase agreement between the City of Columbus and the Normar Enterprises, LLC, for certain real property located in the vicinity of Fisher Road and Interstates 70 and 270; to authorize the expenditure of $1,160,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($1,160,000.00).
Body
WHEREAS, the City of Columbus desires to design a new Police Division Heliport to better meet the current and future needs of the residents of Columbus, and
WHEREAS, three firms submitted professional services proposals and URS Corporation, Inc. Ohio achieved the highest score from a five-person Evaluation Committee, and
WHEREAS, the City of Columbus desires to enter into an agreement with Normar Enterprises, LLC to purchase 16.192 acres + of certain real property located in the vicinity of Fisher Road and located in the vicinity of Fisher Road and Interstates 70 and 270, more fully described in the body of this legislation; and
WHEREAS, Normar Enterprises, LLC, owners of the subject real property, desire to sell to the City of Columbus; and
WHEREAS, The City needs to purchae subject real property in order to relocate the existing Police Heliport; and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount which the city will issue to finance this phase of the project is presently expected not to exceed $1,160,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with URS Corporation Inc. Ohio for professional services associated with the design and construction administration of a new Police Division Heliport and to authorize the Finance and Management Director to purchase real property from Normal Enterprises, LLC, located in the vicinity of Fisher Road and Interstates 70 and 270, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $1,160,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Safety Voted Bond Fund, Fund 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $1,160,000.00 is hereby transferred and appropriated to the Police Division 30-03, Safety Voted Bond Fund, Fund 701, Heliport Project 330032, OCA 330032, Object Level Three Code 6600.
SECTION 4. That upon obtaining other funds for the Heliport Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Finance and Management Director is hereby authorized to contract with URS Corporation, Inc. Ohio for professional services associated with the design and construction administration of the new Police Division Heliport.
SECTION 8. That the Finance and Management Director be, and hereby is, authorized to execute those documents as approved by the Department of Law, Real Estate Division, necessary for the purchase from Normar Enterprises, LLC certain the following described real property:
16.192 Acres +
Situated in the State of Ohio, County of Franklin, and in the City of Columbus, and being part of Surveys Nos. 3316 and 7325 Virginia Military Lands, also being all of that tract conveyed to Clara Krieger by Certificate of Transfer shown of record in Deed Book 2772, Page 282, Recorder's Office, Franklin County, Ohio and being more particularly described as follows:
Beginning at an iron pin at the point of intersection of the northerly Right-of-Way line of Fisher Road with the westerly Limited Access Right-of-Way line of Interstate 270 (Ohio Dept. of Highways Plans FRA 270-0.00N/0.00S);
Thence S 1 deg. 59' 53" W., along the westerly Limited Access Right-of-Way line of Interstate 270 a distance of 98.00 feet to a point in the southerly line of the above mentioned tract shown of record in Deed Book 2772, Page 282 and in the centerline of Right-of-Way of Fisher Road;
Thence N. 76 deg. 45' 42" W., along the southerly line of said tract and along the centerline of Right-of-Way of Fisher Road, a distance of 860.67 feet to a point at the southwesterly corner of said tract;
Thence N. 11 deg. 27' 26" E., along the westerly line of said tract (passing an iron pin on line at 50.02 feet), a distance of 1,436.80 feet to an iron pin in the southerly Limited Access Right-of-Way line of Interstate 70 (460.83 feet right of station 165 + 60.97 of Interstate 70 as shown on Ohio Dept. of Highways Plans FRA-270-0.00N/0.00S);
Thence southeasterly along the westerly Limited Access Right-of-Way line of Interstate 270 the following courses:
S. 25 deg. 58' 30" E. a distance of 528.81 feet to a point.
S. 39 deg. 32' 02" E. a distance of 233.77 feet to a point,
S. 14 deg. 06' 55" E. a distance of 234.20 feet to a point,
S. 23 deg. 52' 06" E. a distance of 183.37 feet to a point,
S. 13 deg. 56' 51" E. a distance of 182.00 feet to a point, and
S. 0 deg. 02' 51" E. a distance of 280.18 feet to the place of beginning;
Containing 17.483 Acres of which 1.291 Acres are within the right-of-way limits of Fisher Road;
This description prepared by Roland L. Edwards, Registered Surveyor No. 4224.
EXCEPTING THEREFROM THE FOLLOWING:
Being a part of Virginia Military Survey Number 7325 and lying on the left side of the centerline of survey of the proposed improvements to Feder-Fisher Road, and being more particularly described as follows:
Beginning at a point in the grantor's easterly property line and in the existing northerly right-of-way line of Feder-Fisher Road, said point being 138.52 feet left of Station 111 + 61.69 in the above mentioned centerline of survey; thence along the grantor's easterly property line and the existing line of Limited Access of Interstate Route 270, South 02 deg. 00' 06" West 98.00 feet to a point 42.39 feet left of Station 111 + 80.76; thence along the grantor's southerly property line the following two courses: North 76 deg. 37' 23" West 31.85 feet to a point; thence North 76 deg. 42' 26" West 828.84 feet to a point 31.53 feet Left of Station 103 + 20.09; thence along the grantor's westerly property line North 11 deg. 29' 32" East 50.02 feet to a point 81.53 feet Left of Station 103 + 18.58; thence along the existing Northerly Right-of-Way line the following three courses: South 76 deg. 32' 36" East 131.13 feet to a point; thence South 77 deg. 58' 32" East 200.06 feet to a point; thence South 81 deg. 32' 40" East 513.63 feet to the point of beginning, containing 1.290 acres more or less, all occupied by the present road.
This description is based on survey made by E.S. Preston Assoc., Inc., prepared by R.J. Lehman, Registered Surveyor No. 1520.
SECTION 9. That the expenditure of $1,160,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTIONS 7 and 8, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
OCA: 330032
Project: 330032
Object Level 1: 06
Object Level 3: 6681
Amount: $640,000.00
Division: 30-03
Fund: 701
OCA: 330032
Project: 330032
Object Level 1: 06
Object Level 3: 6601
Amount: $520,000.00
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.