Explanation
Background:
Bids were received by the Recreation and Parks Department on May 31, 2012 for the Doors/ Windows/ Floors Improvements 2012 Project as follows:
Status Base Bid Amount
Tyevco MAJ $483,128
Central Ohio Building MAJ $529,800
Setterlin MAJ $597,000
Project work consists of:
Base Bid - The work for which proposals are invited for work at Linden Recreation Center, Barack Recreation Center, Carriage Place Recreation Center, Douglas Recreation Center, and Howard Recreation Center may consist of flooring removal and replacements, abatement, window removal and replacement, masonry, carpentry, landscaping and any such work necessary to complete the project as described in plans and specifications.
Alternate #1 - substitution of SEMCO flooring system at Barack Recreation Center in place of concrete staining and surfacing.
Alternate #2 - substitution of metal roof panels at Carriage Place, Douglas and Howard Community Centers in place of SBS Modified Bituminous Roof System.
Principal Parties:
Tyevco, Inc.
James S. Boggess (Contact)
1678 W. Audubon Blvd.
Lancaster, OH 43130
614-284-0251 (Phone)
311626034 (Contract Compliance) exp 10/7/13
5+ (Columbus Employees)
Title
To authorize the transfer of $483,128.00 within the Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the Doors/ Windows/ Floors Improvements 2012 Project; to authorize the expenditure of $483,128.00 and a contingency of $48,312.00 for a total of $531,440.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($531,440.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for playground project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, bids were received by the Recreation and Parks Department on May 31, 2012 for the Doors/ Windows/ Floors Improvements 2012 Project, and the contract will be awarded to Tyevco, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin and the project completed during the current construction season, thereby preserving the public health, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Tyevco, Inc. for the Doors/ Windows/ Floors Improvements 2012 Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $483,128.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 (Facility Improve) 702035 6620 $375,386.43
510035-100041 (Westgate Shelter) 723541 6620 $7,800.00
510112-100009 (Land Acquisition) 721209 6620 $99,941.57
TO:
Project OCA Code Object Level 3 Amount
510035-100086 (Carriage Place) 735086 6620 $96,625.60
510035-100019 (Howard) 723519 6620 $96,625.60
510035-100113 (Douglas) 723513 6620 $96,625.60
510035-100060 (Barack) 735060 6620 $96,625.60
510035-100168 (Linden) 735168 6620 $96,625.60
SECTION 3. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510035-100000/Facility Improve/ $423,699(Voted Carryover)
Fund 702; Project 510035-100000/Facility Improve/ $2,499,582(SIT Supported)
Fund 702; Project 510035-100041 /Westgate Shelter/$7,800.00 (Voted Carryover)
Fund 702; Project 510112-100009 /Land Acquisition/ $99,941(Voted Carryover)
Fund 702; Project 510112-100009 /Land Acquisition/ $688,000 (SIT Supported)
Fund 702; Project 510229-100004/Bikeway Kiosks/$500,000 (SIT Supported)
Fund 702; Project 510316-100000/Greenways/ $2,763,647 (SIT Supported)
Fund 702; Project 510035-100010/HVAC/$0 / (SIT Supported)
Fund 702; Project 510035-100083/Brentnell/$100,000 (SIT Supported)
Fund 702; Project 510039-100002/EAB/ $748,353 (SIT Supported)
Fund 702; Project 510035-100086 /Carriage Place/$0 (Voted Carryover)
Fund 702; Project 510035-100019 /Howard/$0 (Voted Carryover)
Fund 702; Project 510035-100113 /Douglas/$0 (Voted Carryover)
Fund 702; Project 510035-100060 /Barack/ $0 / (Voted Carryover)
Fund 702; Project 510035-100168 /Linden/ $0/ (Voted Carryover)
AMENDED TO:
Fund 702; Project 510035-100000/Facility Improve/ $48,312(Voted Carryover)
Fund 702; Project 510035-100000/Facility Improve/ $2,725,994(SIT Supported)
Fund 702; Project 510035-100041 /Westgate Shelter/$0.00 (Voted Carryover)
Fund 702; Project 510112-100009 /Land Acquisition/ $0(Voted Carryover)
Fund 702; Project 510112-100009 /Land Acquisition/ $787,941(SIT Supported)
Fund 702; Project 510229-100004/Bikeway Kiosks/$250,000 (SIT Supported)
Fund 702; Project 510316-100000/Greenways/ $3,013,647(SIT Supported)
Fund 702; Project 510035-100010/HVAC/$100,000 / (SIT Supported)
Fund 702; Project 510035-100083/Brentnell/$0(SIT Supported)
Fund 702; Project 510039-100002/EAB/ $422,000 (SIT Supported)
Fund 702; Project 510035-100086 /Carriage Place/$96,625(Voted Carryover)
Fund 702; Project 510035-100019 /Howard/$96,625 (Voted Carryover)
Fund 702; Project 510035-100113 /Douglas/$96,625 (Voted Carryover)
Fund 702; Project 510035-100060 /Barack/ $96,625 / (Voted Carryover)
Fund 702; Project 510035-100168 /Linden/ $96,625/ (Voted Carryover)
SECTION 4. That the expenditure of $531,440.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100086 (Carriage Place) 735086 6620 $96,625.60
510035-100019 (Howard) 723519 6620 $96,625.60
510035-100113 (Douglas) 723513 6620 $96,625.60
510035-100060 (Barack) 735060 6620 $96,625.60
510035-100168 (Linden) 735168 6620 $96,625.60
510035-100000(Facility Improvement) 702035 6620 $48,312.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.