Explanation
BACKGROUND: This ordinance authorizes the option to purchase Pre-Owned Vehicles for the Department of Finance & Management, Division of Fleet Management. Pre-Owned Vehicles are needed to provide covert vehicles for the Division of Police.
The term of the proposed option contract will be through March 31, 2016 with the option to extend two (2) additional years, subject to mutual agreement by both parties, in accordance with formal bid SA005261. The Purchasing Office opened formal bids on February 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005261). Forty one (41) bids were solicited (MAJ: 39, MBR: 2) Two bids were received (MAJ: 2).
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
Ricart Properties, Inc., dba Ricart Ford, Inc., CC#311282546, exp. 10/14/2014
Total Estimated Annual Expenditure: $500,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, covert vehicles are needed on an ongoing basis by the Division of Police.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Pre-Owned Vehicles with Ricart Properties, Inc., dba Ricart Ford, Inc.; to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 6, 2014 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contracts for the Department of Finance and Management, and other city agencies and to efficiently maintain their supply chain and service to the public; and
WHEREAS, because the Pre-Owned Vehicles are used to provide covert vehicles for the Division of Police, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management/Division of Fleet Management in that it is immediately necessary to enter into one contract for the option to purchase Pre-Owned thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Pre-Owned Vehicles for the term ending March 31, 2016 with the option to extend for two (2) additional years in accordance with Solicitation No. SA005261 as follows:
Ricart Properties, Inc., dba Ricart Ford, Inc., Items: 1. Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.