Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement (UTC/PA) for the procurement of support for VxRail.
The Department of Technology uses VxRail as part of its VMware Cloud Foundation (VCF) as a bundled product that covers our virtualization environment. The majority of the City’s and Police’s critical applications run on this VCF on VxRail architecture This allows DoT to stay current on software and hardware patches easily, knowing everything is compatible with one another. It significantly reduces the risk of outages that would otherwise occur with other product lines, while keeping environments updated.
The term of this contract will start December 26, 2024, and end December 31, 2025 for the amount of $198,663.23.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00 in a fiscal year per City Code 329.19(g):
CDW Government: PA005936, expires 12/31/2025.
CDW Government is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACTOR COMPLIANCE:
The contract compliance number for CDW Government is CC034427 and expires January 3, 2025.
3. FISCAL IMPACT:
Funding in the amount of $198,663.23 is budgeted and available in the Department of Technology’s, Information Services Division’s Operating Fund, Fund 5100.
4. EMERGENCY:
Emergency action is requested to continue the contract prior to expiration December 26, 2024. Without the support for our HCI hardware, the city is put at major risk and becomes more prone to outages in Columbus, Police, and 911/CAD. We lose the ability to call support for immediate help and get systems back online.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement (UTC/PA) for support for VxRail; to authorize the expenditure of $198,663.23 from the Information Services Division, Information Services Operating Fund; and to declare an emergency. ($198,663.23)
Body
WHEREAS, the Department of Technology has a need to continue its use of VxRail for its support VMware Cloud Foundation (VCF); and
WHEREAS, the Purchasing Office established PA005936 with CDW Government for support of VxRail; and
WHEREAS, it is necessary to authorize the expenditure of up to $198,663.23 for the support of VxRail for the contract term of December 26, 2024, and end December 31, 2025; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to procure support for VxRail to continue the contract prior to expiration on December 26, 2024, without the support for our HCI hardware, the City is put at major risk and becomes more prone to outages in Columbus, Police, and 911/CAD, and we lose the ability to call support for immediate help and get systems back online, all for the immediate preservation of the public health, peace, property, and safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement (UTC/PA) for the procurement of the support for VxRail at a cost of $198,663.23, for a period of one year, beginning on December 26, 2024 through December 31, 2025.
SECTION 2. That the expenditure of $198,663.23 or so much thereof as may be necessary is hereby authorized per the account codes in the attachment to this ordinance. (see 2871-2024 EXP)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.