Explanation
BACKGROUND: The Division of Water is in need of a new evaporator for the rooftop chiller, which is used to regulate the building temperature at the Public Utilities Complex. The current evaporator has broken and the division's maintenance staff has taken measures to keep the equipment operating temporarily, however, the evaporator must be replaced in order to maintain a suitable workplace environment. It is requested that the provisions of competitive bidding be waived and award of a contract go to George Lynch Controls, Inc. This contractor installed the original evaporator for the building over 22 years ago. The evaporator provided by this contractor is compatible with the equipment already in place. There is not enough time to formally bid this item, as it will take three weeks to order and construct and two days to install it. The Contract Compliance Number for George Lynch Controls, Inc. is 31-1121351. This company has certified FBE status.
It is requested that this Ordinance be handled in an emergency manner, as our maintenance department can only do temporary repairs in order to maintain the temperature in the building. We must try to get a contract in place as soon as possible due to the time constraints of ordering and installing the evaporator.
FISCAL IMPACT: This legislation is contingent on the passage of transfer and appropriation legislation, Ordinance Number 1869-2005, which is being processed simultaneously. There have been no expenditures of this type in the last two years.
Title
To authorize the Public Utilities Director to enter into a contract with George Lynch Controls Inc. to replace an evaporator at the Public Utilities Complex for the Division of Water, to waive the provisions of competitive bidding, to authorize the expenditure of $27,200.00 from Water Systems Operating Fund, and to declare an emergency. ($27,200.00)
Body
WHEREAS, the evaporator at the Public Utilities Complex has broken and is in a non-repairable state, and
WHEREAS, this evaporator regulates the temperature of the building in order to prevent it from becoming too hot, and
WHEREAS, emergency action is necessary so that the equipment may be obtained as quickly as possible to maintain a suitable workplace environment; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to enter into a contract, to replace the evaporator on the rooftop chiller, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and he is hereby authorized to enter into a contract, to replace an evaporator, with George Lynch Controls Inc., for the Division of Water, Department of Public Utilities.
Section 2. Pursuant to Section 329.27 of the Columbus City Code, 1959, it is determined to be in the best interest of the City of Columbus that the provisions of Section 329.06 for competitive sealed bidding be and are hereby waived for this purchase.
Section 3. That the expenditure of $27,200.00, or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602755, Object Level One 03, Object Level Three 3370, to pay the cost thereof.
Section 4. That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.