Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract modification (Mod #1) for the Artane/Parkwood Blueprint Linden Project with Hazen & Sawyer. The scope of work for this proposed phase of the project is to refine the recommendations included in the Preliminary Design Report previously developed as part of the initial phase of work, and provide detailed design services to produce fully independent construction documents for the green infrastructure (GI) technologies and other related work items necessary to achieve the project goals of: mitigating DSR (Designed Sewer Relief) activations, water-in-basement occurrences (WIBs), and street/yard flooding, as well as provide storm water detention and treatment via the re-purposing of Columbus Land Redevelopment Office (Land Bank), abandoned, and vacant parcels for the implementation of Green Infrastructure (GI). The specific work activities of this scope include development of detailed construction drawings and bidding documents, meetings with stakeholders, submission of permits, and providing responses to all contractor inquires during the bidding process.
PROJECT MODIFICATION:
Amount of additional funds to be expended: $1,008,209.87 (Total Expenditure)
Original Contract (EL016133) $1,299,972.06
Modification # 1 $1,008,209.87
Total $2,308,181.93
Future Modification #2 $250,000.00
Reasons additional goods/services could not be foreseen:
This is a planned contract modification.
Reason other procurement processes are not used:
This is a planned modification. Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant.
How cost of modification was determined:
The cost of Mod #1 was determined by negotiations between Hazen & Sawyer and DOSD.
PROJECT TIMELINE: Original contract: 9/16/14 through 12/31/16; Current planned contract modification: 12/31/16 through 8/31/18. The future planned contract modification: 8/31/18 through 12/31/21
EMERGENCY DESIGNATION: 30-Day
CONTRACT COMPLIANCE NO: 13-2904652 | MAJ | Expires 03/14/18 | Vendor # 000630
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
ECONOMIC / ENVIRONMENTAL IMPACT: The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as “gray” infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally friendly systems, commonly referred to as “green” infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements. It is anticipated there will be a greater impact to both economic impact and advantages by implementing a group of smaller projects which would be conducive for competition with local suppliers and vendors as opposed to the large scale, previously devised, WWMP projects. Community and Outreach for the project will be conducted by the City, the selected consultant and the Public Outreach Consultant, RAMA Consulting, which is currently under contract for this work.
FISCAL IMPACT: This legislation authorizes the Director to transfer $498,209.87 within and expend up to $1,008,209.87from the Sanitary Sewer General Obligation (G.O.) Bond Fund, and amend the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with Hazen & Sawyer for the Artane/Parkwood Blueprint Linden Project in the amount of $1,008,209.87; to authorize the transfer of $498,209.87 within and the expenditure of up to $1,008,209.87 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2016 Capital Improvements Budget. ($1,008,209.87)
Body
WHEREAS, it is necessary to authorize a modification (Mod#1) of the Artane/Parkwood Blueprint Linden Project agreement with Hazen & Sawyer for the Division of Sewerage and Drainage; and
WHEREAS, Contract No. EL016133 was authorized by Ordinance No. 1276-2014, passed by the Columbus City Council on July 21, 2014, executed by the Director of Public Utilities August 26, 2014, approved by the City Attorney on September 10, 2014, and certified by the City Auditor on September 15, 2014; and
WHEREAS, it is necessary to authorize the transfer of $498,209.87 and the expenditure of up to $1,008,209.87 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to modify (Mod #1) the professional engineering agreement for the Artane/Parkwood Blueprint Linden Project, for the preservation of the public health, peace, property, and safety; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to modify the Artane/Parkwood Blueprint Linden Project agreement with Hazen & Sawyer 150 E. Campus View Blvd.; Columbus; Ohio; 43235 for the Artane/Parkwood Blueprint Linden Project, in the amount of $1,008,209.87; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2: That the Director of Public Utilities is hereby authorized to expend a total of $1,008,209.87 from the Sanitary Sewer General Obligation Bond Fund for the General Engineering Services Project | Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 3: That the City Auditor is hereby authorized to transfer $498,209.87 within the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 4: That the 2016 Capital Improvements Budget Ordinance is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
650800-100000 | General CA/CI | $7,536,797 | $7,038,587 | -$498,210
650870-100704 | Artane/Parkwood Blueprint Linden | $510,000 | $1,008,210| +$498,210
SECTION 5. That the said firm, Hazen & Sawyer, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.