Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with Thomas & Marker Construction Company for the restoration of the historically significant Richards House which will be renamed the Gregory S. Lashutka Event Center.
Thomas and Marker Construction Company began the restoration of the Richards House in December of 2015. The Building is one of the oldest surviving residential structures in the area, dating back to the 1810’s. The building will be expanded to 5,492 square feet and will create a facility that is suitable to be rented out by the Recreation and Parks Permit Section. The building will feature a smaller meeting room that will be available for use by the City and also can be rented out to the public. In addition, there will be a larger event room that can be rented out as well as restrooms, food preparation, and bride’s room to support the building use. There will also be a small outdoor gathering space which will provide views overlooking Griggs Reservoir.
During the Construction Process, there have been several expenses added that were not anticipated and not included in the original contract. Significant added expenses include hazardous material abatement throughout the building, City required revisions received post bid, revisions to windows based on field conditions, and various revisions to provide structural stability based on field conditions.
The Gregory S. Lashutka Event Center relates to the Mayor’s Initiative of conservation by preserving and restoring a historically significant structure and making it available for use.
The original legislation for this project was for $2,158,200.00 and this modification will be an increase of $40,000.00 for a new project total of $2,198,200.00.
Previous Ordinance number: 2589-2015
Principal Parties:
Thomas & Marker Construction Company
2011 Riverside Drive, Columbus, OH 43221
Robert Butler 614-754-8349
CC#34-4476858
Exp. Date: 2/18/18
Columbus Employees: 40+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said modification in order to avoid interrupting the construction schedule and creating delays and added expense. This project is already in progress.
Benefits to the Public: The main benefits of this project to the surrounding community will be to preserve a very visible, historically significant structure and to provide a new meeting facility that will be available for use by the public.
Area(s) Affected: West Olentangy Planning Area (9)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by expanding revenue producing amenities.
Fiscal Impact: The expenditure of $2,158,200.00 was legislated for the Gregory S. Lashutka Event Center Project by Ordinance 2589-2015. This ordinance will provide funding that will modify the previously authorized amount by $40,000.00. $40,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $2,198,200.00.
Title
To authorize the Director of the Recreation and Parks Department to modify the contract with Thomas & Marker Construction Company for the restoration of the historically significant Richards House which will be renamed the Gregory S. Lashutka Event Center; to authorize the expenditure of $40,000.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($40,000.00)
Body
WHEREAS, it necessary to authorize and direct the Director of the Recreation and Parks Department to modify the contract with Thomas & Marker Construction Company for the restoration of the historically significant Richards House which will be renamed the Gregory S. Lashutka Event Center; and
WHEREAS, it necessary to authorize to authorize the expenditure of $40,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify said contract in order to avoid interrupting the construction schedule and creating delays and added expense; this project is already in progress; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to modify the contract with Thomas & Marker Construction Company for the restoration of the historically significant Richards House which will be renamed the Gregory S. Lashutka Event Center.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.