Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Office of Construction Management with C.D. Whitfield Company, in the amount of $122,606.00 for the replacement of steam coils within two built-up penthouse air handling units at 109 North Front Street. The current steam coils are not operating correctly and are unlikely to survive another winter. Without replacement, there is a risk that 109 North Front Street would lose heat during the upcoming fall and winter. The contractor will have ninety (90) calendar days upon notification of the award of the contract to complete the work.
Formal proposals were solicited on March 22, 2007. Two firms submitted proposals on April 24, 2007, as follows: (0 MBE, 0 FBE).
C.D. Whitfield Company $122,606.00
Carrier Commercial Service $129,731.00
It is the recommendation of the Finance and Management Department, Office of Construction Management, to award this contract to the most responsive and responsible bidder, C.D. Whitfield Company.
Emergency action is requested so that the contractor will be able to complete this project in a timely manner, thereby allowing for heat to be available in the building before the onset of colder weather in the fall.
C.D. Whitfield Company Contract Compliance Number 34-1446968, expiration date 05/11/2009.
Fiscal Impact: The total budget for this project within the Construction Management Capital Improvement Fund is $380,000.00. The total cost of this contract is $122,606.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with C.D. Whitfield Company for the replacement of steam coils at 109 North Front Street, to authorize the expenditure of $122,606.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($122,606.00)
Body
WHEREAS, the current steam coils at 109 North Front Street are in a state of disrepair and in need of replacement, and
WHEREAS, it is necessary to install new steam coils in order to provide sufficient heating to said building before cold weather arrives in the fall, and
WHEREAS, two firms submitted bids and C.D. Whitfield Company was the most responsible, responsive, and lowest bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with C.D. Whitfield Company for the installation of steam coils at 109 North Front Street; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with C.D. Whitfield Company for the installation of steam coils at 109 North Front Street.
SECTION 2. That the expenditure of $122,606.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
OCA Code: 733000
Project: 570030
Object Level 1: 06
Object Level 3: 6620
Amount: $122,606.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.