Explanation
BACKGROUND: This ordinance is for the option to purchase Temporary Traffic Control and Safety Devices for various City Agencies. These contracts will be used to supply traffic cones, drums, barricades, signs, fencing, etc. for City employees conducting work in City streets. The term of the proposed option contracts would be approximately two (2) years, with the option to extend the contracts for one (1) additional one-year period if mutually agreed upon. The Contracts are through September 30, 2013. The Purchasing Office opened formal bids on October 13, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004123. Seventy-nine (79) bids were solicited (MBR: 1; F1: 2). Seven (7) bids were received. Lightle Enterprises of Ohio and Osburn Associates, Inc were deemed non-responsive on a few of the items because of bidding alternate products, but not identifying the alternates with their bid.
The Purchasing Office is recommending award of the contracts to the lowest, responsive, responsible and best bidders:
Paul Peterson Company, CC#310868875 (Expires August 11, 2013), $1.00, Items 1, 2, 3, 4, 5, 8, 22 and 23.
Lightle Enterprises of Ohio, LLC, CC#208135704 (Expires July 11, 2013), $1.00, Items 2A, 9, 16, 17, and 19-21.
Safety Service Products, Inc., CC#310717946 (Expires February 4, 2012), $1.00, Items 6, 7, 12-15, 18, 24-27 and 29.
Marketing Displays, Inc., CC#381779519 (Expires October 14, 2013), $1.00, Item 10.
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, so that there is not a gap in the availability of important safety equipment protecting City employees who work in the right-of-way.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into four contracts for the option to purchase Temporary Traffic Control & Safety Devices with Paul Peterson Company, Lightle Enterprises of Ohio, LLC, Safety Service Products, Inc., and Marketing Displays, Inc.; to authorize the expenditure of four (4) dollars to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 13, 2011 and selected the lowest, responsive, responsible and best bids, and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public, and
WHEREAS, the Traffic Control & Safety Devices are needed to protect the City's employees and the public when work is being conducted on or near City streets, this is being submitted for consideration as an emergency measure, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into a contract for an option to purchase the Temporary Traffic Control and Safety Devices, so that there is no gap in the availability of important equipment protecting City employees working in the right-of-way, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Temporary Traffic Control and Safety Devices for the term ending September 30, 2013, with the option to extend the contracts for one (1) additional one-year period if mutually agreed upon, in accordance with Solicitation No. SA004123 as follows:
Paul Peterson Company, Items 1, 2, 3, 4, 5, 8, 22 and 23, Amount: $1.00
Lightle Enterprises of Ohio, LLC, Items 2A, 9, 16, 17, and 19-21, Amount: $1.00
Safety Service Products, Inc., Items 6, 7, 12-15, 18, 24-27 and 29, Amount: $1.00
Marketing Displays, Inc., Item 10, Amount: $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.