Explanation
BACKGROUND:
This ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, on behalf of the Department of Development, the Division of Neighborhood Services and Building Services Division for the purchase of tablet computer units (wireless devices), software and related services provided by Infologix; required for the planned Accela upgrade and the Accela Enterprise System.
In 2001, the City of Columbus, in an effort to improve the efficiency and speed with which development plans are reviewed, entered into a Memorandum of Understanding with the development community and created the Columbus One-Stop Shop. To continue that effort, an upgrade to the existing Accela Enterprise System has been undertaken.
To further enhance this upgrade it has been determined that wireless connectivity from the field would enhance field inspector efficiency and productivity, as well as increasing the responsiveness of the One Stop Shop to inspection scheduling and information inquiries from developers. The One Stop Shop staff reviewed various field devices, and developed a bid specification based on evaluations from staff and field personnel. The tablet computers were bid, and from that bid process the Finance and Management Department, Purchasing Office established a UTC with Infologix(Ordinance # 1099-2007) with an expiration date of August 31, 2009.
FISCAL IMPACT
The funding associated with this ordinance will come from four sources. Funds have been identified and are available in the Information Services Fund in the amount of $91,900.00. This ordinance authorizes the transfer of funds between Object Levels within the Development Director General Fund in the amount of $100,000.00; the Division of Neighborhood Services General Fund in the amount of $97,872.00 and the Division of Building Services Development Service Fund in the amount of $111,760.00, for a total of $309,632.00, to accommodate the expenditure authorized by this ordinance. The Department of Technology is in the process of establishing a document for $100,000.00 in conjunction with this legislation to expedite the procurement of tablets for this project. The aggregate total for this purchase is $501,532.00.
EMERGENCY DESIGNATION:
The Department of Technology requests that this ordinance pass as an emergency measure as it is desirous of obtaining this purchase in advance since the schedule for training and implementation of the Accela Upgrade hinges on the timely availability of the tablet computer units (wireless devices).
CONTRACT COMPLIANCE
Vendor: Infologix F.I.D # - 23-3090097 Expiration Date: 03/30/2009
Title
To authorize and direct the City Auditor to transfer between Object Levels $100,000.00 within the Development Director General Fund, $97,872.00 within the Neighborhood Services General Fund and $111,760.00 within the Division of Building Services Development Service Fund; to authorize the Director of Finance and Management to establish a purchase order from a UTC for the Department of Technology, and on behalf of the Department of Development, the Division of Neighborhood Services and the Division of Building Services for the purchase of tablet computer units (wireless devices), software and related services provided by Infologix; to authorize the expenditure of $91,900.00 from the Department of Technology Information Services Fund, $100,000.00 from the Development Director General Fund, $97,872.00 from the Neighborhood Services General Fund and $111,760.00 from the Division of Building Services Development Service Fund; and to declare an emergency. ($401,532.00)
Body
WHEREAS, this ordinance will authorize the City Auditor to transfer funds between Object Levels within the Development Director General Fund, the Division of Neighborhood Services General Fund and the Division of Building Services Development Service Fund to make funds available for this purchase; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order from a UTC for the Department of Technology, and on behalf of the Department of Development, the Division of Neighborhood Services and the Division of Building Services for the purchase of tablet computer units (wireless devices), software and related services, provided by Infologix; required for the Accela Enterprise System; and
WHEREAS, the Department of Development will utilize the tablet computer units to continue with an upgrade to the existing Accela Enterprise System; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, and on behalf of the Department of Development, the Division of Neighborhood Services and the Division of Building Services in that there is an immediate need to establish a purchase order for the purchase of tablet computer units (wireless devices); required for the Accela Enterprise System; provided by Infologix, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $309,632.00 between object levels within the 2007 Development Director General Fund, the Division of Neighborhood Services General Fund and the Division of Building Services Development Service Fund as follows:
FROM: Div.: 44-01| Fund: 010|OCA Code: 440283| Obj. level 1: 01|
Obj. level 3: 1101| Amount: $100,000.00| Development Director General Fund
TO: Div.: 44-01| Fund: 010|OCA Code: 440283| Obj. level 1: 02|
Obj. level 3: 2193| Amount: $100,000.00| Development Director General Fund
___________________________________________
FROM: Div.: 44-05| Fund: 010|OCA Code: 440329| Obj. level 1: 01|
Obj. level 3: 1101| Amount: $80,000.00| Division of Neighborhood Services General Fund
FROM: Div.: 44-05| Fund: 010|OCA Code: 440329| Obj. level 1: 01|
Obj. level 3: 1150| Amount: $17,872.00| Division of Neighborhood Services General Fund
TO: Div.: 44-05| Fund: 010|OCA Code: 440329| Obj. level 1: 02|
Obj. level 3: 2193| Amount: $97,872.00| Division of Neighborhood Services General Fund
___________________________________________
FROM: Div.: 44-03| Fund: 240|OCA Code: 440371| Obj. level 1: 01|
Obj. level 3: 1101| Amount: $111,760.00| Division of Building Services Development Service Fund
TO: Div.: 44-03| Fund: 240|OCA Code: 440371| Obj. level 1: 02|
Obj. level 3: 2193| Amount: $111,760.00| Division of Building Services Development Service Fund
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish a purchase order for the Department of Technology, and on behalf of the Department of Development, the Division of Neighborhood Services and the Division of Building Services for the purchase of tablet computer units (wireless devices), software and related services provided by Infologix; required for the Accela Enterprise System.
SECTION 3. That the expenditure of $401,532.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 44-01|Fund: 010|OCA Code: 440283|Obj. Level 1: 02|Obj. Level 3: 2193|Amount: $100,000.00| Development Director General Fund
Div.: 44-03|Fund: 240|OCA Code: 440371|Obj. Level 1: 02|Obj. Level 3: 2193|Amount: $111,760.00| Division of Building Services Development Service Fund
Div.: 44-05|Fund: 010|OCA Code: 440329|Obj. Level 1: 02|Obj. Level 3: 2193|Amount: $97,872.00| Division of Neighborhood Services General Fund
Div.: 47-01|Fund: 514|Subfund: 240|OCA Code: 440147|Obj. Level 1: 02|Obj. Level 3: 2193|Amount: $35,000.00| Information Services Fund
Div.: 47-01|Fund: 514|Subfund: 240|OCA Code: 514240|Obj. Level 1: 02|Obj. Level 3: 2193|Amount: $56,900.00| Information Services Fund
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.