Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the option to purchase Medtronic Automatic Electronic Defibrillators equipment services and supplies for use by the City of Columbus from Physio-Control, Inc, the state contract vendor. The term of the proposed option contract will be through May 31, 2012 with the option to extend for up to two (2) one-year periods contingent on the extension of the State of Ohio Department of Administrative Services (DAS) cooperative contract (STS652).
The City has approximately 100 of these defibrillators located in its various facilities where their presence protects City employees and the public in the event of a medical emergency. These units and their maintenance parts are only available through this vendor and their pricing to us is the same as that offered through the State contract. The Purchasing Office conducted research regarding Automatic Electronic Defibrillators equipment services and supplies and has determined that the use of the services offered by Physio-Control, Inc. is in the best interests of the City, as no other vendor can provide this equipment services and supplies.
The Purchasing Office recommends an option contract be established with Physio-Control, Inc. based on the State's cooperative contract (STS652) currently in place for Medtronic Automatic Electronic Defibrillators equipment services and supplies. This contract is in effect until May 31, 2012 and may be extended at the discretion of the DAS. The use of State Cooperative Contracts is authorized by City of Columbus Ordinance #582-87.
The Purchasing Office has conducted negotiations with Physio-Control, Inc. in order to establish an agreement for these services on behalf of the City at the lowest pricing available. The agreement term corresponds with the DAS contract.
Physio-Control, Inc. CC#910697691 Expires 2-19-2012.
Estimated Annual Expenditure: $15,000.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government.
Emergency action is requested so that the contract for defibrillator services may be implemented as quickly as possible, thereby ensuring that life-saving equipment throughout City buildings are maintained properly.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for an option to purchase Medtronic Automatic Electronic Defibrillators equipment services and supplies with Physio-Control, Inc.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, City Ordinance #582-1987 authorizes and directs the Purchasing Office to participate in Ohio Department of Administrative Services (DAS) Cooperative Purchasing contracts; and
WHEREAS, the DAS established a Cooperative Purchasing contract with Physio-Control, Inc. for Medtronic Automatic Electronic Defibrillators equipment services and supplies; and
WHEREAS, this ordinance addresses the Purchasing Office objective of maximizing the use of City resources by obtaining these services at the lowest prices; and
WHEREAS, the City has an immediate need for these services to thereby protect its' employees and the public in the event of a medical emergency; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Medtronic Automatic Electronic Defibrillators equipment services and supplies, so that the contract for defibrillator services may be implemented as quickly as possible, thereby ensuring that life-saving equipment throughout City buildings are maintained properly. thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized to enter into a contract for an option to purchase Medtronic Automatic Electronic Defibrillators equipment services and supplies with Physio-Control, Inc. for the period ending May 31, 2012 with the option to extend for an additional two (2) one-year periods contingent upon the extension of the Ohio Department of Administrative Services (DAS) cooperative contract (STS652) as follows
Physio-Control, Inc.; Medtronic Automatic Electronic Defibrillators equipment services and supplies: Amount $1.00
SECTION 2. That the appropriation and expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.