Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Alley Rehabilitation-Downtown SID Improvements, Lynn/Pearl Improvements Phase 2 and 3 project and to provide payment for construction administration and inspection services.
The work for which proposals were invited consists of: the installation of street light electrical circuits, street lights, 2 free standing clocks (1 at High Street, 1 at Gay Street), bollards, dumpster enclosures, an ornamental art hedge on Lynn and Pearl Streets, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth at Bid Express.
The project was bid with a base bid amount that included everything but the ornamental hedge, and requested pricing for two options for installing the ornamental hedge. If bids including the hedge exceeded the budgetary amount, bidders were told the project could be awarded based on the base bid amounts only (excluding the hedge). All bids with the hedge came in over budget and the decision was made to award the contract on the base bid amount only.
The estimated Notice to Proceed date is February 22, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three (3) bids were received on December 1, 2015 (all majority) and base bid amounts were tabulated on December 3, 2015 as follows:
Company Name Base Bid Amt City/State * Majority/MBE/FBE
Asplundh Construction Corporation $757,397.30 Gahanna, OH Majority
Danbert, Inc. $807,737.63 Plain City, OH Majority
Complete General Construction $1,098,754.25 Columbus, OH Majority
Award is to be made to Asplundh Construction Corporation as the lowest, responsive, responsible and best bidder on the base bid amount.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Asplundh Construction Corporation.
Pre-Qualification Status
Asplundh Construction Corporation has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Asplundh Construction Corporation is 11-2536791 and expires 06/05/16.
3. FISCAL IMPACT
Funding for this project is budgeted and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the alley and improved access to be available to the public at the earliest possible time.
Title
To authorize the Director of Public Service to enter into contract with Asplundh Construction Corporation, and to provide for the payment of construction administration and inspection services, in connection with the Alley Rehabilitation-Downtown SID Improvements, Lynn/Pearl Improvements Phase 2 and 3 project; to authorize the expenditure of up to $833,137.03 within the Streets and Highways General Obligations Bond Fund for the Division of Design and Construction; and to declare an emergency. ($833,137.03)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Alley Rehabilitation-Downtown SID Improvements, Lynn/Pearl Improvements Phase 2 and 3 project; and
WHEREAS, this project consists of the installation of street light electrical circuits, street lights, 2 free standing clocks (1 at High Street, 1 at Gay Street), bollards, dumpster enclosures, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth at Bid Express; and
WHEREAS, Asplundh Construction Corporation will be awarded the contract for the Alley Rehabilitation-Downtown SID Improvements, Lynn/Pearl Improvements Phase 2 and 3 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, the Department of Public Service requires funding to be available for the Alley Rehabilitation-Downtown SID Improvements, Lynn/Pearl Improvements Phase 2 and 3 project in order to provide for quick turnaround of utility relocation work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the level surface and improved access planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Asplundh Construction Corporation, 136 Mill Street, Suite 230, Gahanna, Ohio, 43230, for the construction of the Alley Rehabilitation-Downtown SID Improvements, Lynn/Pearl Improvements Phase 2 and 3 project in the amount of $757,397.30 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $75,739.73.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $833,137.03 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Design and Construction, Dept./Div. 59-12, as follows:
Contract -- $757,397.30
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530104-100003 / Alley Rehabilitation - Downtown SID Improvements / 06-6631 / 740403 / $757,397.30
Inspection -- $75,739.73
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530104-100003 / Alley Rehabilitation - Downtown SID Improvements / 06-6687 / 740403 / $75,739.73
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.