City of Columbus - File #: 1025-2004

• File #: 1025-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/28/2004
• In control: Administration Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize the Public Service Director to modify and increase a contract with Kone, Inc. for the maintenance and service of elevators for the Facilities Management Division, to authorize the expenditure of $142,000.00 from the General Fund, and to declare an emergency. ($142,000.00)

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/10/2004	1	ODI DIRECTOR	Reviewed and Approved
6/10/2004	1	Service Drafter	Sent for Approval
6/10/2004	1	CITY ATTORNEY	Reviewed and Approved
6/10/2004	1	Service Drafter	Sent to Clerk's Office for Council
6/9/2004	1	EBOCO Reviewer	Reviewed and Approved
6/8/2004	1	Auditor Reviewer	Reviewed and Approved
6/8/2004	1	CITY AUDITOR	Reviewed and Approved
6/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/7/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	Service Drafter	Sent for Approval
6/4/2004	1	Finance Reviewer	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/1/2004	1	Service Drafter	Sent for Approval
6/1/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Public Service Director to modify and increase a contract (EL003699) with Kone, Inc. for the maintenance of elevators in various city buildings in the amount of $142,000 for the Facilities Management Division, covering the period of August 1, 2004, through July 31, 2005.  There are thirty-nine elevators and one escalator covered by this contract.  This contract was first authorized by City Council on July 22, 2003, by Ordinance No. 1051-2003, in the amount of $122,656.11.  As bid the original contract has four renewal options.  This modification exercises the first of the four renewal options.  As well, this modification includes the servicing of an additional elevator and escalator for the overhead pedestrian walkways at 300 Nationwide Blvd and an elevator at the Lincoln Theatre.    

Emergency action is requested so that the service agreement can renew by August 1, 2004, thereby protecting the safety of elevator users.

Fiscal Impact:  The contract modification will cost $142,000.00, including a contingency of $4,364.00.   The Facilities Management Division budgeted $130,000.00 for this expense in 2004.  The additional $12,000 will be made up through reductions in other areas of the Facilities Management General Fund budget.

Title

To authorize the Public Service Director to modify and increase a contract with Kone, Inc. for the maintenance and service of elevators for the Facilities Management Division, to authorize the expenditure of $142,000.00 from the General Fund, and to declare an emergency.  ($142,000.00)

Body

WHEREAS, Ordinance No. 1051-2003, passed by City Council on July 22, 2003, authorized the Public Service Department, Facilities Management Division, to enter into contract EL003699 with Kone, Inc. for the maintenance and service of elevators, and

WHEREAS, the contract with Kone, Inc. contains an option to renew the existing agreement for four one-year periods, and

WHEREAS, it is necessary to modify and increase a contract with Kone, Inc., and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify and increase a contract with Kone, Inc. for the maintenance and service of elevators, thereby preserving the public health, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:  

SECTION 1.  That the Public Service Director is hereby authorized to modify and increase contract EL003699 with Kone, Inc. for maintenance and service of elevators for the Facilities Management Division, for the period of August 1, 2004 to July 31, 2005.     

SECTION 2.   That the expenditure of $142,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 59-07

Fund: 010

OCA Code: 281006

Object Level 1: 03

Object Level 3: 3370

Amount: $142,000.00

SECTION 3.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.