Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Law Enforcement Trained Canines & Handler Training from Gold Shield Canine Training Ltd. This contract will be used by the Division of Police for narcotics and bomb detection. The term of the proposed option contract will be approximately three (3) years, expiring 11/30/2022, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on September 12, 2019.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ013275). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Gold Shield Canine Training Ltd. CC# 005930 expires 8/27/2021, All Items, $1.00
Total Estimated Annual Expenditure: $100,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires 11/30/2019.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. Columbus Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Law Enforcement Trained Canines and Handler Training from Gold Shield Canine Training Ltd; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency.
Body
WHEREAS, Law Enforcement Trained Canines & Handler Training UTC will provide for Columbus Police narcotics and bomb detection; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 12, 2019 and selected the overall lowest, responsive, responsible and best bidder Gold Shield Canine Training Ltd.; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Law Enforcement Trained Canines & Handler Training from Gold Shield Canine Training Ltd. because the current contract expires 11/30/2019, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Law Enforcement Trained Canines & Handler Training in accordance with Request for Quotation RFQ013275 for a term of approximately three (.) years, expiring 11/30/2022, with the option to renew for two (2) additional one (1) year extensions, as follows:
Gold Shield Canine Training Ltd, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof,
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.