Explanation
BACKGROUND: This legislation authorizes the Public Safety Director to enter into a contract with APCO International, Inc. for licensing and implementation of IntelliComm emergency dispatch call processing software. This software is designed to enhance the efficiency and effectiveness of emergency call center operations by providing location data and delivering real-time information to emergency Call Takers and Dispatchers. This contract provides for an initial one-year term with six (6) annual renewal options, subject to mutual agreement by both parties.
Formal bids were solicited for call processing software and the city received one bid on August 3, 2023 (0 FBE, 0 MBE):
APCO International, Inc. $508,034.00, non MBE/FBE.
The Department of Public Safety recommends that the bid be awarded to the sole, responsive bidder, APCO International, Inc.
APCO International, Inc. Vendor#009802. Contract Compliance is in progress and will be complete by the time of contract execution.
Fiscal Impact: This ordinance authorizes the expenditure of $440,047.50 from Public Safety’s general fund appropriation with APCO International, Inc. for implementation and first year licensing and training costs associated with their IntelliComm call processing software. This ordinance is contingent upon the passage of Ordinance 3097-2023, which will transfer appropriation sufficient to execute this contract.
Title
To authorize the Director of Public Safety to enter into contract with APCO International, Inc. for an emergency dispatch call processing software; to authorize the expenditure of $440,047.50 from the General Fund; and to declare an emergency. ($440,047.50)
Body
WHEREAS, the Department of Public Safety solicited formal bid requests for an emergency dispatch call processing software solution; and,
WHEREAS, APCO International, Inc. was the sole responsive and responsible bidder; and,
WHEREAS, it is necessary to authorize a contract and expenditure of $440,047.50 from the General Fund; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to authorize the Public Safety Director to enter into contract with APCO International, Inc. for an emergency dispatch call processing software for the emergency call center operations to avoid unnecessary delays in the implementation of this solution which will provide immediate efficiencies in the delivery of emergency services to the citizens of Columbus, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to enter into a contract with APCO International, Inc. for implementation, licensing, and training associated with the IntelliCom emergency dispatch call processing software.
SECTION 2. That the expenditure of $440,047.50, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.