Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an existing (annual) contract with VESOFT Incorporated, for maintenance and support services, on behalf of the Department of Public Utilities (DPU), with a coverage period of April 1, 2010 through March 31, 2011. This contract is associated with an application that supports the generation of electric and water bills (including storm and sewer).
Without the software maintenance support services, the City will lose the capability to upgrade current software applications and vendor technical support. This loss would negatively impact generation of electric and water bills (including storm and sewer), which would impact customer service.
Also, this renewal contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT
During the past two (2) years (2008 through 2009) the Department of Technology, on behalf of DPU expended (2008) $1,850.00 on ED036796 , and (2009) $1,850.00 on ED039140. The renewal associated with the passage of this ordinance, for support and maintenance with VESOFT Incorporated, is available in the Department of Technology's Information Services 2010 budget, with a renewal coverage period from April 1, 2010 through March 31, 2011 in the amount of $1,850.00.
EMERGENCY: Emergency action is requested in order to establish a purchase order and to avoid service interruption.
CONTRACT COMPLIANCE: 95-3788729 Expires: 04/06/2011
Title
To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an existing contract with VESOFT Incorporated, for maintenance and support services, on behalf of the Department of Public Utilities; in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,850.00 from the Department of Technology's Information Services Fund; and to declare and emergency. ($1,850.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology and the Director of Public Utilities to renew an existing (annual) contract with VESOFT Incorporated, for maintenance and support services, on behalf of the Department of Public Utilities (DPU), with a coverage period of April 1, 2010 through March 31, 2011, and
WHEREAS, this contract is associated with an application that supports the generation of electric and water bills (including storm and sewer), and
WHEREAS, without the software maintenance support services, the City will lose the capability to upgrade current software applications and vendor technical support. This loss would negatively impact generation of electric and water bills, which would impact customer service, and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Utilities in that it is immediately necessary to renew and modify an existing contract with VESOFT Incorporated, thereby preserving the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Public Utilities be and is hereby authorized to renew an existing contract, for maintenance and support services, on behalf of the Department of Public Utilities (DPU), with a coverage period of April 1, 2010 through March 31, 2011, in the amount of $1,850.00.
SECTION 2: That the expenditure of $1,850.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $112.85
Div.: 47-01|Fund: 514|Subfund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $717.80
Div.: 47-01|Fund: 514|Subfund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $804.75
Div.: 47-01|Fund: 514|Subfund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $214.60
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.