Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Roadway Improvements - Riverview Drive/Olentangy River Road-West Terminus project. The Department of Public Utilities will also contribute funding for work within this project.
This project will reconstruct Riverview Drive between Olentangy River Road and Harley Drive. The project will construct a new storm sewer system, new curb and gutter, and full depth pavement replacement. This project also includes the installation of street lighting, minor sanitary and water line work, and altering the existing traffic signal at Olentangy River Road.
5,280 feet of 6.5 foot wide sidewalk will be added to both sides of Riverview Drive. Fifteen ADA ramps will also be added in this project. There is one bus stop and three transit routes within the limits of this project.
This project complies with the recommendation of the Pedestrian Thoroughfare Plan because it constructs sidewalks and curb ramps throughout the project. Pedestrian generators and destinations impacting the proposed project include over 25 multifamily buildings, 2 hotels, a mosque, and a bus stop.
Pedestrian Quality of Service analysis shows a marked improvement in the score by the features of this project.
The estimated Notice to Proceed date is August 15, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 7 bids were received on June 21, 2012 (all majority) and tabulated on June 22, 2012 as follows:
Bidder Bid Amount City/State* Majority/MBE/FBE
Shelly and Sands, Inc. $2,453,216.99 Zanesville, OH Majority
Decker Construction Co. $2,461,157.98 Columbus, OH Majority
Complete General Construction Co. $2,517,101.97 Columbus, OH Majority
Columbus Asphalt Paving $2,544,134.41 Columbus, OH Majority
Nickolas M. Savko & Sons, Inc. $2, 655,090.97 Columbus, OH Majority
Double Z Construction $2, 794,627.18 Columbus, OH Majority
Trucco Construction Co. $2,956,697.33 Delaware, OH Majority
*City/State is from the Ohio Secretary of State web site, which may differ from the mailing address below.
Award is to be made to Shelly and Sands, Inc. as the lowest, responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no finding against Shelly and Sands, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Shelly and Sands, Inc. is 314351261 and expires 1/23/14.
3. FISCAL IMPACT
Funding for the Department of Public Service portion of this project is budgeted and available within the Streets and Highways G.O. Bonds Fund. This is contingent on the June 2012 Bond Sale. A transfer of $261,535.43 within the Storm Recovery Zone Super Build America Bonds Fund is needed to provide sufficient cash for this project for the Department of Public Utilities' portion. An amendment to the 2012 Capital Improvements Budget will also be necessary.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow this project to begin at the earliest possible time this construction season to allow the sidewalks and improved access to be available to the public for the highest provision of pedestrian safety.
Title
To authorize the Director of Public Service to enter into a contract with Shelly and Sands, Inc. in the amount of $2,453,216.99 for construction and to provide for the payment of construction administration and inspection services in the amount of $269,853.87 for the Roadway Improvements - Riverview Drive/Olentangy River Road-West Terminus project; to authorize the transfer of $261,535.43 within the Storm Recovery Zone Super Build America Bonds Fund; to authorize an amendment to the 2012 Capital Improvements Budget; to authorize the expenditure of $1,361,535.43, from the Streets and Highways G.O. Bonds Fund for the Department of Public Service and $1,361,535.43 from the Storm Recovery Zone Super Build America Bonds Fund for the Department of Public Utilities; and to declare an emergency. ($2,723,070.86)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Roadway Improvements - Riverview Drive/Olentangy River Road-West Terminus project; and
WHEREAS, this project consists of the reconstruction of Riverview Drive through construction of a new storm sewer system, full depth pavement replacement, curb and gutter, 6.5 foot wide sidewalk added to both sides of the road, ADA compliant curb ramp construction, street lighting, modification of the existing traffic signal at Riverview Drive, and minor sanitary and water line work; and
WHEREAS, the Department of Public Utilities will contribute fifty percent of the funding for this project; and
WHEREAS, it is necessary to authorize a transfer of $261,535.43 within the Storm Recovery Zone Super Build America Bonds Fund for the purpose of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in order to maintain the project schedule and provide the sidewalks and improved access planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly and Sands, Inc, 1515 Harmon Avenue, Columbus, OH, 43223(mailing address) for the construction of the Roadway Improvements - Riverview Drive/Olentangy River Road-West Terminus project in the amount of up to $2,453,216.99 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $269,853.87.
SECTION 2. That the City Auditor is hereby authorized to transfer $261,535.43 within the Division of Sewerage and Drainage, Dept/Div. No. 60-15, Storm Recovery Zone Super Build America Bonds Fund, Fund No. 677, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
610990-100004 | Leonard Avenue SSI | 679904 | -$261,535.43
610764-100000 | Riverview Drive Street Reconstruction | 677764 | +$261,535.43
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610990-100004 | Leonard Avenue SSI | $600,000 | $338,464 | -$261,536
610764-100000 | Riverview Drive Street Reconstruction | $1,100,000 | $1,361,536 | +$261,536
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $2,723,070.86 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highway G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, and the Storm Recovery Zone Super Build America Bonds Fund for the Division of Sewerage and Drainage as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100079 / Roadway Improvements - Riverview Drive / 06-6631 / 746179 / $1,226,608.50 (Des & Con contract)
704 / 530161-100079 / Roadway Improvements - Riverview Drive / 06-6687 / 746179 / $134,926.93 (Des & Con Inspection)
677 / 610764-100000 / Riverview Drive / 06-6621 / 677764 / $1,226,608.49 (DOSD contract)
677 / 610764-100000 / Riverview Drive / 06-6687 / 677764 / $134,926.94 (DOSD Inspection)
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.