Explanation
BACKGROUND: To authorize and direct the Director of Public Safety to modify and extend the contract with LexisNexis Risk & Information Analysis, in accordance with sole source procurement, for the purpose of providing continued computer database access for background searches. The original contract, EL008134, took effect March 1, 2008, and includes the option to renew for three additional, one-year terms. This will be modification number one.
Price negotiations were completed with the vendor in April 2009. The current contract expired during these negotiations on February 28, 2009. Therefore, this ordinance authorizes continued services, effective March 1, 2009.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 41-1815880, LexisNexis Risk & Information Analysis, expires 01/15/2011
Emergency Designation: Emergency legislation is requested so that the contract can be immediately modified and extended for the second year of services. The current contract expired on February 28, 2009.
FISCAL IMPACT: This ordinance authorizes an expenditure of $50,844.00 from the Law Enforcement Contraband Seizure Fund with LexisNexis Risk & Information Analysis for the Division of Police. Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no impact to the financial status of the General Fund. The Division of Police expended $44,500.00 in 2008 for these services.
Title
To authorize and direct the Director of Public Safety to modify and extend the contract with LexisNexis Risk & Information Analysis for background investigative searches for the Division of Police in accordance with sole source procurement provisions of the Columbus City Codes, to authorize the expenditure of $50,844.00 from the Law Enforcement Contraband Seizure Fund, and to declare an emergency; ($50,844.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, wishes to modify and extend a contract for computer database access for investigative record searches with LexisNexis Risk & Information Analysis; and
WHEREAS, this database search availability is crucial to investigative personnel; and
WHEREAS, it is in the best interest of the City to modify and extend said agreement in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Code, 1959; and
WHEREAS, it is necessary that this vital service continue at the newly-negotiated rate, effective March 1, 2009; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend original contract EL008134, which expired February 28, 2009, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to modify and extend for the second contract year with LexisNexis Risk & Information Analysis, for computer database access for investigative record searches for the Division of Police.
SECTION 2. That the expenditure of $50,844.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJ LEVEL (3) 3367 | OCA 300988|
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.